Executive Assistant to the Head of Megapack, EMEA

What to Expect

We are looking for a bright, savvy Executive Assistant to work alongside our Head of Megapack in EMEA. You will manage administrative functions and own tasks and projects that allow them to use their time in the most productive way possible, while always maintaining confidentiality, integrity and professionalism. This role is fast-paced, requires deep involvement in the business and extraordinary attention to detail. 

What You’ll Do

• Act as a strategic partner; understand priorities, exercise judgment on what needs attention, and represent the leader with credibility
• Own complex scheduling and calendar management across time zones 
• Expense administration and domestic/international travel booking 
• Cross-functional coordination with IT, Workplace and others on equipment, access and conference facilities 
• Run core team processes end-to-end so they happen on time and to a high standard — e.g. performance cycle, hiring coordination, or a strategy day / offsite with the team 
• Turn the management priorities into follow-through: track actions, chase owners, and keep cross-functional work moving 
• Support ad hoc projects that help the Megapack EMEA organisation work better, not just keep the diary running 
• Trusted point of contact for stakeholders, with strong follow-through on comms and actions 

What You’ll Bring

• Bachelor’s degree or equivalent experience 
• 3+ years in a fast-paced administrative role, supporting a senior leader and their team  
• Highly organized; able to prioritize multiple workstreams and anticipate last-minute change 
• Proven ability to operate as a strategic partner to a senior leader, with sound judgment and the confidence to act on their behalf
• Experience with coordinating domestic and international travel 
• Comfortable owning a process across multiple stakeholders and seeing it through to completion 
• A team-player mindset: influence not through proximity to the executive, but through intellect, trusted relationships and discretion 
• Ability to pinpoint problems and find creative solutions 
• Strong desire to learn 
• A strong passion for Tesla’s mission