Executive Assistant to the CFO

Responsibilities

Inbox management

• Daily inbox triage: flag what's urgent, draft or send routine replies, and route items to the right people.
• Track open requests from third parties and follow up so nothing goes unanswered.
Calendar and gatekeeping
• Own the calendar end to end: schedule, reschedule and protect focus time.
• Screen and prioritize meeting requests from investors, lenders, partners, vendors and internal teams; decline or redirect when appropriate.
• Be the point of contact for scheduling with third parties
• Coordinate across time zones with external executives and their assistants.
• Ensure all meetings have an agenda, that supporting materials are prepared in advance and attached to invites, and that attendees have confirmed attendance

External meetings

• Support as needed for meeting prep: attendee background, internal pre-brief meetings, etc.
• Handle logistics for in-person and virtual meetings, and track follow-ups.

Travel

• Plan and book domestic and international travel: flights, hotels, ground transport, visas and itineraries.
• Adjust plans quickly when things change, and process expense reports.

Ad hoc support

• Timely and accurate submission of expense reports
• Support partner meeting logistics and other special requests as needed.

Qualifications

• 4+ years supporting C-level executives, ideally in finance, fintech, banking or a fast-growing company.
• Full professional fluency in English and Spanish, written and spoken.
• Strong judgment: you know what's urgent, what can wait, and when to say no on the executive's behalf.
• Highly organized, proactive and detail-oriented; you anticipate needs before you're asked.
• Discreet with confidential information.
• Experienced with Google Workspace (Gmail, Calendar), Slack and travel/expense tools.
• Comfortable working across U.S. and international time zones, with flexibility for occasional early or late hours.
 Nice to have
• Experience supporting more than one executive.
• Familiarity with investor relations, capital markets or board processes.
• Experience using AI or productivity tools for inbox and calendar management.

Benefits

• 100% Company-funded Health and dental and vision discount plan for employees and immediate family members.
• Life insurance.
• Phone finance, Headphone, home office equipment and wellness perks.
• 30 days of Christmas bonus
• 20 days paid Vacation
• 50% Vacation premium 
• 13% Saving funds 
• $2,000 MXN monthly grocery coupons
• $2,000 USD annual Co-working Travel perk
• $2,000 USD annual Professional Development perk
• Catered lunches