Executive Assistant in Stamford CT, but Hybrid in NY City till Q4 2022

Executive Assistant

All employees will need to be able to work from 2 days to Stanford CT office
 

Purpose of the job:

Provide administrative support to the Company senior management as directed to ensure that the Company goals and objectives are accomplished, and the business runs smoothly and efficiently by:

• Planning and orchestrating work to ensure the senior management priorities are met, organizational goals are achieved, and best practices are upheld.
• Maintaining and refining internal processes that support to the senior management and coordinating internal and external resources.

Principal Accountabilities/Essential Functions:

• Manage the schedules and agendas of the senior management and act as liaison for them.
• Arrange travel, accommodation, itineraries, and all correspondence related to arrangements as needed. Coordinate travel & entertainment expenses.
• Arrange meetings, venue booking. Coordinate expenses.
• Coordinate arrangements for a variety of company events, meetings, luncheons and employee team building activities or special projects both internally and externally.
• Prepare reports, presentations, and data, as well as maintaining files, records, and correspondence.
• Handle information requests which require finding elements from various sources and prepare ad-hoc correspondence and reports.
• Support budget process & process invoices, vendor creation, contracts and managing contractors
• Secure the execution of the administrative duties during senior's management absence in the office.
• Handle confidential information; organize and maintain files. Ensure that the required documents are archived as per RIM practice.
• Assist with special projects as needed
• Other functions may be assigned as necessary. The Company retains the discretion to add to, to eliminate, and to change the duties of the job description at any time.
• Support 1 President of the Region. Highest Position in Americas

Requirements:

• Proven 8+ years of experience as an executive assistant or other relevant administrative support experience working.
• A proactive approach to problem-solving with strong decision-making and organizational skills.
• Ability to prioritize and meet deadlines in a fast-paced quickly changing environment.
• Strong time-management skills and the ability to coordinate multiple projects at once.
• Professional level of verbal and written communications skills.
• In-depth understanding of entire MS Office suite and virtual work tools.
• Bachelor's Degree is preferred.