Executive Assistant for ExComm

About the role

This is a dynamic role that offers many opportunities to help a growing company. 

You will play a key role in supporting our Executive Team (ExCom) to help them scale and work efficiently to meet the demands of the business. 

The main responsibility is to proactively manage calendars, optimize time management, and support strategic revenue initiatives. You will be a primary point of contact for both internal and external requests. 

The ideal candidate will possess a positive attitude and know how to multi-task, prioritize, manage confidential information, and step in to help with company projects as needed. You will need to be able to pivot quickly as business priorities evolve, while maintaining exceedingly high levels of trust and professionalism.

This role will report to the VP Governance & Strategy with a functional alignment to the ExCom, and is based in our Kuala Lumpur office.

Key Responsibilities

• Executive Support: Proactively manage calendars for ExCom members, including scheduling appointments, planning meetings, juggling priorities, and resolving scheduling roadblocks.

• Travel & Expenses: Coordinate complex domestic and international travel arrangements and manage expense reports for the ExCom members; oversee executive subscriptions and tools.

• Strategic Priority Alignment: Partner closely with the ExCom to ensure key business objectives, revenue priorities, and executive commitments are met.

• Meeting & Event Logistics: Arrange and handle logistics for ExCom meetings, revenue reviews, board interactions, and other strategic leadership sessions.

• Triage & Stakeholder Management: Review incoming requests, filter priorities requiring the ExCom’s input, and professionally represent the company to external stakeholders (customers, partners, board members, investors).

• Cross-Functional Project Support: Help coordinate corporate and commercial projects, manage sensitive business information, and ensure smooth cross-departmental communication.

• Office & Operational Coordination: Support local office operations in Kuala Lumpur as needed, including handling executive visitors, logistics, and coordination with global offices.

Required Qualifications

• 5+ years of experience supporting C-level or VP-level executives in a fast-paced environment (start-up or scale-up experience strongly preferred).

• High level of work ethics, integrity, discretion, and flexibility, with a proven ability to handle highly confidential commercial and strategic data.

• Fluency in English with strong written and verbal communication skills; ability to handle light translation if required.

• Highly organized with exceptional multi-tasking skills and the ability to prioritize demanding workloads across multiple executive stakeholders.

• Detail-oriented and proactive with demonstrated experience managing complex calendar dynamics and international travel/visa coordination.

• Strong interpersonal skills with a proven track record of building relationships across departments to drive results.

• Proficient with Google Workspace / Office suite and modern productivity tools.