Executive Assistant

Job Description

What is the oppotunity?
In this role, you will provide administrative assistance and organizational coordination to a  two executives: Vice President and Senior Vice President, within Group Risk Management. 

What will you do?        

• Act as the key contact for the executive that you will be supporting.
• Manage and maintain calendars, and coordinates meetings, conferences, and travel arrangements for the Executive.
• Responsible for monitoring an inbox to help manage meeting proposals, and action items and address and delegate inquiries.
• Support to organize meetings, video, and in-person meetings (book meeting location and equipment resources). Set up and coordinate business planning sessions, town halls, staff meetings, management meetings, bi-weekly management team meetings, and one-on-ones with direct reports; agendas minutes, and supporting materials.
• Prepare presentation materials, reports, and meeting agendas, as required.  Ensure relevant information is accessible, assembled, and prepared for meetings.  
• As required, follow up on any agenda items, minutes, or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner.
• Support the overall objectives of the senior management team with the coordination of meeting planning and materials, including providing administrative support, organizing team meetings, helping with town hall meetings, etc.
• Coordinate travel and hotel arrangements for the team, as needed.
• Process monthly expense reports and maintain Vacation Schedules and up-to-date records for the executive and their direct reports within Workday.
• Validate expense reports before VP approval, as required. Proactively seek opportunities to provide additional value to ensure all establisheddeadlines/commitments are met
• Work closely with other executive assistants in the organization to effectively plan meetings, and events and manage calendar series. Provide administrative backup to other executive assistants during vacation and other absences
• Continue to adjust the way we work, supporting the overall goals of the senior management team (display agility, utilize new tools and skills (virtual capabilities), and encourage and proactively identify and execute efficiencies).
• Facilitate and support operational aspects, such as; asset and inventory management, onboarding support for new hires, and transfers
• Support the VP in activities to drive deeper employee engagement (i.e. team social events, coffee chat sessions, focus groups, and other connect-with-VP opportunities)other connect-with-VP opportunities) 

What do you need to succeed?

Must Have

• 5+ years’ experience in executive administration/chief of staff experience,providing support to senior-level management or relevant experience
• Strong interpersonal and diplomacy skills. Comfort in dealing with individuals across all levels of the organization
• Ability to thrive in a collaborative environment with a strong capability to prioritize activities
• Ability to work in a fast-paced environment. Adapt to change and navigate continuously shifting requirements
• Ability to work efficiently and accurately with minimal supervision
• Highly proficient in Microsoft Word, PowerPoint, Excel, and Outlook
• Ability to create and edit documents, and PowerPoint slide decks as per guidance provided
• Strong organizational skills including the ability to organize, plan, and schedule activities and strong calendarmanagement/scheduling skills
  

Nice to Have

• Solid knowledge of relevant policies and procedures (e.g. Workday, vacation, and absence management; expense guidelines; travel policy)

Job Skills

Additional Job Details

Address:

City:

Country:

Work hours/week:

Employment Type:

Platform:

Job Type:

Pay Type:

Posted Date:

Application Deadline:

Note:Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

Join our Talent Community

Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.

Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities atjobs.rbc.com.

RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.