Executive Assistant

Job Title: Executive Assistant

Location: Washington, DC

Duration: 3 Months

Work Mode: Hybrid

Summary:

• Provide administrative support to the General Counsel and Legal Department.
• Manage schedules, coordinate meetings, and handle departmental administrative tasks.
• Support invoice and budget-related activities.
• Hybrid schedule: In office Tuesday, Wednesday, and Thursday; remote Monday and Friday.

Responsibilities:

• Manage calendars and coordinate meetings, appointments, and scheduling logistics.
• Serve as a primary point of contact for the Legal Department and assist with general inquiries.
• Support day-to-day administrative operations for the General Counsel.
• Review invoices and coordinate with Accounts Payable to ensure timely payment processing.
• Assist with budget tracking and department expense management.
• Prepare and distribute engagement letters for outside legal firms as needed.
• Maintain accurate records and handle confidential information with discretion.
• Provide additional administrative support as assigned.

Requirements:

• Previous Administrative Assistant, Office Assistant, or related administrative support experience.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong attention to detail and ability to manage competing priorities.
• High school diploma or equivalent required.

Preferred Skills:

• Experience supporting senior leaders or department heads.
• Exposure to legal, compliance, or corporate environments.
• Experience with invoice processing, budgeting, or accounts payable coordination.