IL
Executive Assistant
ICONMA, LLC
- 🇺🇸 United States
- Hybrid
- Manager or above
- 10 hours ago
- $33.59 – $36.16 / hour
10 hours ago
Responsibilities:
- Prepares edits and types a variety of confidential materials, reports, correspondence, and statistical tables.
- Answers telephone, screens calls, takes messages and receives visitors.
- Organizes mail and other executive paperwork, forwards to appropriate party and/or responds independently as appropriate calling attention to priorities.
- Establishes and maintains highly confidential files and records.
- Manages the office of a Senior Executive and requires comprehensive knowledge of executive operations, policies, practices and personnel.
- Coordinates and facilitates high-level executive functions with wide latitude for independent judgment.
- Schedules appointments and coordinates arrangements for meetings, conference and travel itineraries.
- Performs a variety of duties to conserve the time of the executive, such as keeping personal business bookkeeping records and other personal business items as directed.
- Demonstrates a high level of tact and discretion due to the frequency of high level internal and external contacts. Requires a thorough understanding of executive's job and methods of work.
- Assists with numerous highly confidential functions including merger & acquisition early stage meetings and due diligence document organization.
- Compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records. May participate in other Board activities such as Board website, or preparation of annual meeting documents.
- Communicates and coordinates with internal departments, community leaders, organizations, shareholders and high-level customers acting as a liaison between the President or Senior Executive in order to resolve issues and concerns and to relieve executive of administrative details.
- Researches information and assembles and prepares data and special reports, providing analysis and summaries (e.g. SEC research, merger & acquisition or Proxy activity).
- Conducts projects as assigned such as coordinating regulatory exams.
- Analyzes complex information requests and determines appropriate action
Requirements:
- Associate’s degree and/or Bachelor’s degree or progressive work experience in addition to experience below.
- 5-7 Years of related experience.
- Exceptional clerical and administrative skills.
- Knowledge of division organization, terminology and operations.
- Ability to work independently and within a team.
- Proven organizational skills, with ability to keep others focused, on task and efficient.
- Excellent communication skills, both written and verbal with ability to work with all levels of the enterprise.
- Demonstrated PC skills, including proficiency with spreadsheets, reporting tools and presentation software.
Why Should You Apply?
- Health Benefits
- Referral Program
- Excellent growth and advancement opportunities
Executive Assistant · ICONMA, LLC