Executive Assistant

The Schedule for this position is: 8:00 AM – 5:00 PM (Monday – Friday)

This position is: Onsite in Jacksonville, FL

What is the Length of assignment: 3-month temporary assignment

The client is currently using the following Software: Microsoft 365, Microsoft Teams, PowerPoint, Microsoft Office

The client would prefer the following skillset or experience: Highly skilled in providing executive-level support (e.g., CEO, COO, or General Manager level), aviation/aircraft maintenance administrative support, and airport team credentialing coordination.

We are a professional staffing firm, working with organizations across the country to place exceptional candidates. Currently, we have an Executive Assistant opportunity with the nation's leading provider of title insurance and transaction services, known for financial strength, stability, and a culture of innovation. Joining the client means being part of a Fortune 500 company that values growth, collaboration, and making an impact in the real estate and financial services industries.

The Executive Assistant is responsible for the specific duties listed below.

Your specific duties will include:

• Provide comprehensive administrative support to the Director of Aviation, Director of Aircraft Maintenance, and General Manager.
• Manage executive calendars, schedules, meetings, and company events.
• Arrange comprehensive travel logistics, including airlines, hotels, and rental cars.
• Screen incoming calls and coordinate special projects across all levels of internal management and staff.
• Build PowerPoint decks, prepare executive presentations, and develop detailed reports.
• Process payroll and submit/reconcile expense reports.
• Coordinate internal HR functions directly with the Human Resources department.
• Assist the team with supply procurement and vendor ordering.
• Coordinate directly with the airport authority for team security badges and credentials.

Required qualifications for the position include:

• Proven experience as an Executive Assistant, highly skilled in supporting C-level or senior executives (e.g., CEO, COO, GM, or Directors).
• High School diploma or equivalent.
• Strong proficiency in Microsoft Office applications.
• Demonstrated ability to collaborate and communicate effectively with all levels of internal management and staff.
• Exceptional interpersonal, communication, and organizational skills.
• Highly efficient, resourceful, flexible, and capable of thriving in a fast-paced environment.

Preferred qualifications for the position include:

• Hands-on proficiency with Microsoft 365, Microsoft Teams, and advanced PowerPoint design.
• Prior administrative experience supporting aviation, aircraft maintenance, or airport operations teams.
• Experience coordinating airport security badges/credentials.
• Experience processing payroll and handling procurement/expenses.

Pay Rate Range: $29.09 per hour

Compensation may vary outside of this range depending on a number of factors, including a candidate's qualifications, skills, competencies and experience, and location. Employees have access to healthcare benefits including medical, dental and vision as well as a 401(k) plan.

Let one of our recruiters assist you in finding and preparing for interviews with our clients. Whether you are interested in a direct hire, temp-to-hire, or temporary position, Workway can help you to put your best foot forward. Contact us today!

Workway, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable laws, regulations and ordinances. For our complete EEO & Pay Transparency statement, please visit http://www.workway.com/EEO . To receive state and federal compliance posters, e-mail hr@workway.com or call 972.514.1515.

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