Executive Assistant

Role:Executive Assistant

Location: This role is onsite in Santa Monica, CA. Local applicants only.

Hours: Monday- Friday, 8:00 am – 4:30 pm

Upfront Ventures is seeking anExecutive Assistantto join our team in Santa Monica, CA. Founded in 1996, Upfront is one of the most established venture capital funds in the Southern California area with over $2B AUM. Throughout its history, Upfront has invested in hundreds of businesses and has an active portfolio of 100+ investments today; diversified across the SaaS, fintech, consumer, life sciences, gaming, and sustainability industries, among others. Notable investments have included GOAT, thredUP, TrueCar, Invoca, Kyriba, Density; the full portfolio can be seenhere.

Our ideal candidate is professional and a self-starter with a proactive, positive, and can-do attitude. You will play a central role on our team and it’s essential that this person enjoys wearing multiple hats, ranging from:

• Providing administrative support to two Investment Partners

• Shared responsibilities across the EA team related to general office maintenance and management

Role & Responsibilities

• Manage, prioritize, schedule and coordinate calendars and internal and external meetings

• Arrange domestic and some international travel

• Process and track invoices and receipts, submit expense reports

• Greet and welcome guests

• Get guests settled into and prepared for meetings (including AV)

• Collaborate with the EAs in our Santa Monica office on shared responsibilities such as:

  • Manage, straighten up, and stock up conference rooms before and after meetings

  • Order and restock all kitchen and office supplies

  • Prepare and receive packages and mail

  • Create and maintain an inviting, clean, safe and engaging work environment, ensuring high levels of organization to ensure effective operations of the day to day in the office

• Ad hoc projects as needed

Attributes:

• Exceptional attention to detail

• Proactive, strong prioritization skills, and works with a sense of urgency

• Plugged in, in the know, has great taste when it comes to top/best places to dine, venues, etc.

• A resourced and creative problem solver

• Experienced “executive-wrangler,” keeping the Partners that you support on track

• Logistics pro, own the coordination and management of meetings, calls, travel and ad-hoc projects

• Strong multi-tasker- ability to manage multiple projects at once, while never losing sight of the details

• Can do, positive attitude and hands on approach, no task is too small or big

• Ability to manage through ambiguity and remain calm under pressure

• Strong situational judgment- ability to gracefully and confidently handle different personality types and situations

• Maintain discretion and professionally handle confidential information

Qualifications & Experience:

• Bachelor’s degree and a minimum of 5+ years of Executive Administrative experience

• Expertise with Google Workspace (gmail, google drive, calendar) and Office suite

• Proficient Mac user 

• Fine-tuned business acumen

• Strong written and verbal communication skills

• Creative, tech savvy and up to date with productivity apps and tools

• This role is onsite, in office Monday- Friday, 8:00 am – 4:30 pm

• We are only open to local candidates 

This is a non-exempt, hourly position, typically 40 hours a week. The salary range is $48.00/hour to $62.50.