Executive Assistant

Position Overview

The Executive Assistant works directly with the CEO to keep the day-to-day running smoothly and make sure the CEO is organized, prepared, and able to focus on the organization’s highest priorities.

This person will manage scheduling, communication, meeting preparation, follow-up, and other administrative needs while serving as a trusted and reliable point of contact for staff, board members, community partners, and others working with the CEO.\

Ideal Candidate

The right person is someone who stays two steps ahead, keeps things organized, and makes life easier for the people around them.They’re dependable, thoughtful, flexible, and comfortable working in a fast-moving environment where priorities can change quickly.

hey don’t just wait for a task. They notice what needs to happen and help make it happen.

Key Responsibilities

• Manage the CEO’s calendar, scheduling, and meeting coordination.
• Help organize and prioritize meeting requests, appointments, and commitments.
• Prepare the CEO for meetings by gathering materials, agendas, and other relevant information.
• Coordinate travel arrangements, itineraries, and event logistics.
• Assist with emails, correspondence, phone calls, and other communications.
• Track follow-ups, reminders, deadlines, and commitments for the CEO.
• Support board meetings, including scheduling, materials, communication, and meeting logistics.
• Organize documents, files, meeting materials, and other executive resources.
• Coordinate with staff and external partners on behalf of the CEO.
• Handle confidential and sensitive information with discretion.
• Assist with special events, projects, and other administrative needs.
• Anticipate needs and help solve day-to-day issues before they become distractions.

Qualifications

What We’re Looking For

• Highly organized with strong attention to detail.
• Excellent written and verbal communication.
• Dependable with strong follow-through.
• Able to manage multiple priorities and changing schedules.
• Comfortable working directly with senior leaders, board members, community partners, and donors.
• Strong judgment and discretion when handling confidential information.
• Proactive and comfortable taking initiative.
• Friendly, professional, and able to build strong relationships.
• Comfortable using Microsoft Outlook, Teams, Word, Excel, PowerPoint, and other common office technology.

Education & Experience

• Previous experience in executive support, administrative support, office management, or a similar role preferred.
• Experience supporting senior leadership or working with a board of directors is a plus.
• Bachelor’s degree preferred, or equivalent relevant professional experience.

DISCLAIMER: The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain nor to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.