Executive Administrative Partner

Responsibilities

Coordinate internal and external meetings
Manage complex calendar set-up and movement
Prepare expense reports and purchase requisitions
Coordinate both domestic and international travel arrangements
Organize space planning, strategic offsite events and team all-hands meetings
Build cross-functional relationships between departments
Partner closely with organization lead admins
Communicate key organization and company updates to admins and cross functional partners
General office duties as needed

Minimum qualifications

4+ years of relevant experience providing administrative support to one or more executives
4+ years of relevant experience coordinating travel logistics on behalf of one or more executives
4+ years of relevant calendar management and expense report management experience for 1 or more executives
Experience prioritizing multiple projects
Experience with Microsoft Office and Google Suite Experience maintaining confidentiality and discretion in all partnerships
Experience working with experienced leaders, both within and outside of the company
Experience working with business-leads or chiefs-of-staff to run business operations
Experience supporting technical functions at a large scale tech company
BA or BSc or equivalent experience
Dutch language proficiency will be considered an asset because the role supports teams or stakeholders in Dutch-speaking regions
Experience of prioritizing your workload effectively, successfully managing your time and stakeholders, to achieve your goals
Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies
Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
Experience consulting with leaders on operational processes, coaching team members on administrative best practices, and facilitating meetings or workshops
Experience driving strategic business projects and events at a strategic level
Demonstrated project management and change management experience
Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
Experience managing complex calendars with international travel schedules

Preferred qualifications

Experience maintaining confidentiality and discretion in all partnerships
Experience working with experienced leaders, both within and outside of the company
Experience working with business-leads or chiefs-of-staff to run business operations
Experience supporting technical functions at a large scale tech company
BA or BSc or equivalent experience
Dutch language proficiency will be considered an asset because the role supports teams or stakeholders in Dutch-speaking regions
Experience of prioritizing your workload effectively, successfully managing your time and stakeholders, to achieve your goals
Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies
Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
Experience consulting with leaders on operational processes, coaching team members on administrative best practices, and facilitating meetings or workshops
Experience driving strategic business projects and events at a strategic level
Demonstrated project management and change management experience
Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
Experience managing complex calendars with international travel schedules

Executive Administrative Partner · Meta

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