Executive Administrative Assistant

Executive Administrative Assistant (Part-Time, Hybrid)

Location: Houston, TX 77024 (Katy Freeway Area)
Pay Rate: $46.50/hr
Schedule:

• Hybrid: Monday & Friday – Remote | Tuesday–Thursday – In Office
• 20–24 hours per week (coordinated with reporting manager)

Position Overview

We are seeking a highly organized and proactive Executive Administrative Assistant to provide high-level support to a Senior Management Team (SMT) member within a fast-paced corporate environment.

This role requires exceptional communication skills, strong attention to detail, and experience supporting C-suite executives. The ideal candidate is discreet, resourceful, and capable of managing competing priorities with professionalism and independence.

Key Responsibilities

• Prepare reports, presentations, and executive-level documentation

• Draft correspondence and documents for senior leadership review

• Research and respond to inquiries, interpreting company policies as needed

• Track and manage documents requiring executive review or signature

• Screen and prioritize incoming communications (email, mail, internal requests)

• Handle confidential information with discretion

• Serve as liaison between executive leadership and internal teams

• Coordinate meetings, agendas, logistics, and meeting minutes

• Track action items and follow up on executive initiatives

• Prepare periodic reports and presentations for Board-level meetings

• Provide backup support to other Executive Assistants as needed

• Support senior leadership with special projects and administrative initiatives

Required Qualifications

• High School Diploma or equivalent

• 7+ years of experience supporting senior management or C-suite executives

• Strong written and verbal communication skills

• High level of organization and attention to detail

• Ability to work independently and manage confidential information

Preferred Qualifications

• Associate degree or some college coursework

• Experience working in a corporate executive environment

• Experience supporting Board of Directors activities

Technical Skills

• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint)

• Experience with Smartsheets (preferred)

• Strong document tracking and reporting skills

Core Competencies

• Professional discretion and confidentiality

• Proactive mindset and strong initiative

• Ability to manage multiple priorities

• Strong interpersonal skills

• Flexibility in a dynamic environment

Work Environment

• Professional corporate office setting

• Hybrid schedule (in-office Tuesday–Thursday)

• No driving required

• No safety-sensitive responsibilities