Executive Admin Assistant

Aditi Consulting

🇺🇸 United States
On-site
Manager or above
21 hours ago
$38.00 – $38.45 / hour

PowerPoint
AI

Pension

21 hours ago

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Payrate: $38.00 - $38.45/hr

Responsibilities

Plans, organizes, and prioritizes multiple assignments and projects with minimal or no direction.
Manage scheduling for Executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics (location, audio/video, meals, etc.)
Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalism.
Assists with maintaining continuous executive and industry contacts.
Maintains the Executive’s itinerary and schedule with specific attention to detail.
Identifies critical level of communications and the need for the Executive’s notification.
Interprets and clarifies requests, and assists with required responses and action.
Prepares executive level reports, compiles data into comprehensible format, and provides information for the executive’s effective community, internal, and company headquarters communications.
Prepares and makes domestic and international travel and accommodation arrangements.
Schedules and plans meetings and appointments for the Executive and special visitors.
Coordinates and provides VIP visitor accommodations, special travel needs, and hotel arrangements.
Obtains detail direction from dispatchers and other executives.
Schedules executive conference rooms, maintains conference room equipment, and provides materials and supplies.
Coordinates executive meetings and schedules with internal leadership via executive admin staff.
Performs word processing and prepares presentations, spreadsheets, correspondence, contracts, internal memos, expense and status reports, etc.
Establishes executive level documentation standards and creates templates and styles to be used
Maintains network access, applications, and printing, and resolves network difficulties for the chief executive.
Aids in maintaining good relations between Executive and employees as well as customers by ensuring thank you notes are sent, flowers by policy are sent and other actions as necessary. Project/Committee involvement as needed.
Handles various works such as managing office supplies, organizing department events, maintaining the offices, and many others that are associated with general affairs.

Skills/Qualifications:

Bachelor degree with at least 5 years of EA experience supporting VP level executives and staff
Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint.
Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and with critical industry contacts.
Ability to communicate both verbal and written for internal and external personnel at all levels.
Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents
Handle highly confidential and sensitive materials and issues.
Bilingual in Korean/English required

Pay Transparency: The typical base pay for this role across the U.S. is: $38.00 - $38.45/hr. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law.

Consent to Communication and Use of AI Technology: By submitting your application for this position and providing your email address(es) and/or phone number(s), you consent to receive text (SMS), email, and/or voice communication whether automated (including auto telephone dialing systems or automatic text messaging systems), pre-recorded, AI-assisted, or individually initiated from Aditi Consulting, our agents, representatives, or affiliates at the phone number and/or email address you have provided. These communications may include information about potential opportunities and information. Message and data rates may apply. Message frequency may vary.
You represent and warrant that the email address(es) and/or telephone number(s) you provided to us belong to you and that you are permitted to receive calls, text (SMS) messages, and/or emails at these contacts. You also acknowledge and agree to Aditi Consulting LLC’s use of AI technology during the sourcing process, including calls from an AI Voice Recruiter. AI is used solely to gather data and does not replace human-based decision-making in employment decisions.  Calls may be recorded.

Consent is not a condition of purchasing any property, goods, or services. You may revoke your consent at any time by replying “STOP” to :messages or by contacting privacy@aditiconsulting.com.

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Executive Admin Assistant · Aditi Consulting

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