IS
Executive Admin Assistant 3
Intelliswift Software Inc
- 🇺🇸 United States
- Hybrid
- Manager or above
- 4 hours ago
- MS Office
- PowerPoint
- Excel
- Outlook
4 hours ago
Work Schedule: 5 days/week onsite
Job Description:
Education and Years of Experience:
Bachelor's degree in Business Administration, Communications, or a related field.
Minimum of 3-5 years of experience as an Executive Assistant or in a similar role.
Top Skills:
1. Administrative Support and Communication Skills
2. Organizational and Project Management Skills
3. Office Productivity Suites e.g. MS Office (Word, Powerpoint, Excel)
4) Confidentiality and Discretion
Position Overview:
The Executive Assistant will provide high-level administrative support to senior executives, ensuring the smooth operation of their office and facilitating effective communication and coordination.
This role requires a proactive, detail-oriented professional with excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
1. Administrative Support:
o Manage and prioritize the executive's calendar, schedule meetings, and coordinate appointments.
o Prepare and organize travel itineraries, including booking flights, accommodations, and transportation.
o Handle correspondence, including emails, letters, and reports, ensuring accuracy and professionalism.
2. Communication and Coordination:
o Act as the primary point of contact for internal and external stakeholders.
o Prepare and distribute meeting agendas, minutes, and follow-up actions.
o Liaise with other departments to ensure clientmless collaboration and project execution.
3. Project Management:
o Assist in the planning and execution of special projects, events, and initiatives.
o Monitor project timelines, budgets, and deliverables to ensure successful outcomes.
4. Confidentiality and Discretion:
o Maintain strict confidentiality of sensitive information.
o Provide support in preparing presentations, reports, and other confidential documents.
5. Office Management:
o Oversee office operations, including supplies, equipment, and vendor relationships.
o Ensure a well-organized and efficient work environment.
Qualifications:
• Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum of 3-5 years of experience as an Executive Assistant or in a similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time management, and multitasking skills.
• Exceptional communication and interpersonal skills.
• Ability to work independently and as part of a team in a dynamic environment.
• English/Korean bilingual – business communications
Preferred Qualifications:
• Experience in a corporate or executive office setting.
• Familiarity with project management tools and software.
• Multilingual abilities (e.g., English, Korean, or other languages) are a plus.
Working Conditions:
• Full-time position with occasional travel as required.
• Flexible working hours to accommodate executive schedules.
Executive Admin Assistant 3 · Intelliswift Software Inc