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EU

Events Specialist

eTeam UK
🇬🇧 United Kingdom
On-site
Manager or above
8 months ago
  • Regulatory Compliance
  • Agile
  • Webex
  • CRM
  • Outlook
  • Excel
8 months ago
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Job Title: Events Specialist
Location: London (Hybrid)
Duration: To be confirmed

Job Specs:
  • The Senior Event Planner will be responsible for in-person events, from concept through completion for a large global law firm.
  • An ideal candidate is passionate, creative, and detail-oriented. This role demands an expert in all aspects of events, meetings, and conference planning, including budget management, venue scouting, equipment logistics, room setup, and day of management and assistance. We are seeking a candidate to provide support for our European and UK operations, primarily based in London.
  • However, we are open to considering Paris or Munich as alternative locations. The role involves assisting with events originating from our offices in Brussels, Frankfurt, London, Munich, and Paris.

Responsibilities:
  1. Event Leadership : Provide direction and oversight for all aspects of event planning and execution, ensuring seamless alignment with organizational objectives, rigorous budgetary discipline, and strict adherence to regulatory, compliance, and brand standards.
  2. Pre-Event Strategy: Lead site inspections, pre-event briefings, and design consultations to guide decision-making on event design, flow, and guest experience, ensuring every detail supports strategic objectives.
  3. Client/Stakeholder Experience Oversight: Orchestrate the full event lifecycle, from concept development through post-event evaluation, ensuring exceptional client experiences, operational excellence, and comprehensive reporting with actionable insights.
  4. Vendor & Partner Relations : Forge, negotiate, and sustain high-value partnerships with vendors, venues, and industry leaders to secure competitive advantages, premium services, and innovative solutions that elevate event quality and efficiency.
  5. Cross-Functional Collaboration : Drive collaboration across internal teams, clients, and external stakeholders to define event goals, scope, and deliverables, translating complex requirements into actionable strategies that achieve measurable outcomes.
  6. Executive Engagement : Act as the primary liaison for internal stakeholders and the event strategy delivering high-level communication throughout the planning lifecycle.
  7. Comprehensive Logistics Management: Command end-to-end logistics—including contract negotiations, guest list curation, venue readiness, catering, entertainment, transportation, audiovisual production, and décor—executed with precision to guarantee flawless delivery.
  8. Database & Resource Development : Build, refine, and leverage a dynamic database of industry contacts, vendors, and venues to streamline planning, strengthen vendor relationships, and enhance organizational intelligence.
  9. On-Site & Virtual Event Execution: Provide decisive leadership during live events, ensuring operational excellence, proactive crisis management, and agile problem-solving to deliver seamless experiences.
  10. Virtual Event Support : Support the execution of webinars and digital events, managing stakeholder intake, technical rehearsals, platform support, and post-event analytics.

Requirements:
  1. 5+ years’ experience in a similar role, preferably in a law firm environment
  2. Europe/UK support – will support events generated out of our European & UK offices – Brussels, Frankfurt, London, Munich & Paris
  3. German and French proficiency a plus
  4. Given that a significant number of events occur in Munich and Paris, familiarity with venues in these cities would be preferred
  5. Excellent written and verbal communication skills
  6. Technically adept
  7. Strong interpersonal skills
  8. Proficiency in virtual event platforms - Webex and On24
  9. Strong understanding of iManage DMS & the Interaction CRM tool
  10. Microsoft Software (Outlook, Teams, Word, Excel, etc)
  11. Ability to organize, prioritize, and coordinate multiple aspects of an event
  12. Maintain confidential information
  13. Ability to excel under pressure and provide quality work product
  14. Clearly and effectively communicate with varying levels of people within the organization
  15. Work productively and cooperatively with other employees
  16. Mentor junior members of the team and provide support where needed

Events Specialist · eTeam UK

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