Event Manager

Key Responsibilities

Responsibilities include, but are not limited to the following:

Event Planning & Execution

• Lead the planning and execution of events aligned with client goals and event objectives
• Coordinate logistics, including venue setup, vendor management, timelines, and event flow
• Prepare and manage event materials, documentation, and inventory
• Monitor budgets and ensure adherence to financial plans
• Ensure timely execution of all deliverables and milestones

Client Experience

• Serve as primary client contact for assigned events throughout the planning and execution phases
• Provide consistent, high-quality customer service before, during, and after events
• Attend and manage on-site execution of events, ensuring every detail is in place
• Conduct post-event evaluations and prepare wrap-up reports

Vendor & Partner Coordination

• Source, negotiate, and manage relationships with vendors and suppliers
• Oversee communication and coordination with venues, caterers, entertainment, A/V, décor, etc.
• Ensure timely approvals and align all components with client expectations

Operations Support

• Maintain accurate and organized event records
• Support event setup, teardown, and logistics management
• Identify challenges and propose solutions to maintain event quality and client satisfaction
• Collaborate with internal team members to ensure smooth hand-offs and updates

Qualifications & Skills

• 3+ years of event planning/management experience (non-profit or corporate events preferred)
• Excellent communication and interpersonal skills
• Highly organized with strong attention to detail
• Skilled in project management and multi-tasking
• Comfortable working under pressure and tight deadlines
• Ability to manage multiple events simultaneously without compromising quality
• Enthusiastic team player who thrives in collaborative environments
• Committed to excellence and client satisfaction
• Proficient in Microsoft Office and event management platforms
• Capable of lifting up to 40 pounds and standing for extended periods during events
• Must have access to a reliable vehicle, laptop, and smartphone
• Weekend and evening availability required based on event schedule

Preferred Qualifications

• Bachelor's degree in Event Management, Marketing, Hospitality Management, or a related field
• Tech-savvy; fast learner on new technologies, applications and systems
• Nonprofit or fundraising event experience