Event Coordinator (Seasonal)

Job Title:Events Coordinator – Seasonal

Department:Events

Classification:Non-Exempt

Employment Type:Full-Time Temporary / Seasonal (Up to Six Months)

POSITION SUMMARY

The Seasonal Events Coordinator supports the planning, coordination, and execution of assigned events for Lakewood Church departments and ministries. This position assists with event logistics, vendor communication, administrative processes, and related travel arrangements to help ensure events are organized and executed effectively. Working with Events Department leadership and ministry teams, this role independently manages assigned tasks and supports larger or more complex events as needed.

REPORTS TO:Assistant Director of Events

ESSENTIAL JOB FUNCTIONS

This position requires the ability to perform the essential functions of the job, with or without reasonable accommodation, in accordance with applicable laws including the Americans with Disability Act (ADA).

• Coordinate assigned events and related logistics with departments and ministries, while assisting Events Department leadership with larger or more complex events
• Assist with event planning requirements, including schedules, meeting spaces, equipment, supplies, vendors, and related travel arrangements
• Communicate with ministry teams, internal departments, and vendors to confirm event needs, timelines, and logistical arrangements
• Coordinate event setup, teardown, and post-event follow-up to support timely and effective execution
• Process event-related work orders, purchase requisitions, receipts, contracts, and other documentation accurately and promptly
• Monitor assigned timelines and outstanding tasks, identify potential issues, and communicate updates or concerns to Events Department leadership
• Respond promptly to event-related inquiries and provide professional, service-oriented support to departments and ministries
• Maintain organized event records, schedules, and documentation to support coordination and follow-through
• Collaborate with Events Department leadership and other Events Coordinators to support departmental events and operational needs
• Handle sensitive and confidential information and assignments with tact, discretion, and diplomacy
• Perform other related duties as assigned

QUALIFICATIONS

• Uncompromised commitment to Lakewood Church’s vision, values, and core beliefs
• Strong organizational and time-management skills, with the ability to manage multiple assignments, maintain schedules, and meet deadlines
• Ability to coordinate event logistics, communicate requirements, and follow through on assigned responsibilities
• Strong written and verbal communication skills, with the ability to interact professionally with staff, ministry leaders, and vendors
• Ability to prioritize competing tasks, adapt to changing circumstances, and remain composed in a fast-paced event environment
• Strong attention to detail, sound judgment, initiative, and practical problem-solving skills
• Ability to work independently on assigned tasks while collaborating effectively with Events Department leadership and team members
• Excellent interpersonal and customer service skills with a positive, service-oriented attitude
• Basic understanding of event planning, vendor coordination, and administrative processes preferred
• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel
• Willingness to work evenings and weekends as event schedules require
• Ability to lift up to 25 lbs unassisted
• Professional appearance and conduct

EDUCATION & EXPERIENCE

• Some college coursework preferred
• One year of experience in event coordination, hospitality, administrative support, ministry operations, or a related field preferred; comparable experience in a fast-paced service environment will also be considered