Event Booking Coordinator

Booking + Admin Responsibilities

• Manage client communication primarily through email and phone calls
• Prepare contracts and invoices for client engagements
• Gather and prepare event logistical information 
• Support data management and accuracy across different software platforms
• Learn and understand service logistics to effectively recommend and price offerings
• Contribute insights on sales process optimization, reporting, and strategies
• Assist with lead generation and client relationship building

Event Execution 

• Execute event setup, operation, and breakdown including smoothie stand and special equipment management
• Independently compile, pack, and transport event equipment using company vehicle 
• Lead on-site coordination at travel events, train and direct contractors
• Maintain brand standards for customer interaction and booth appearance
• Prepare smoothies and provide positive engagement with customers 
• Ensure clean, safe work environment 
• Complete event recap reports and inventory management

Required Qualifications

• Valid driver's license and ability to operate company van
• Background in event management and/or sales experience
• Excellent customer service and communication skills
• Ability to lift up to 65 lbs and work independently with limited supervision
• Strong organizational skills and attention to detail
• Available to travel and lead multi day special events
• Comfortable initiating conversations with strangers
• Quick learner who can absorb new information efficiently
• Understanding of CRM systems and sales processes
• Food preparation experience or certification preferred

Starting wage: $25/hr | 15-30 hrs a week

2-4 Office Days a week, typically 12-5 (flexible) with potential for hybrid remote work

Approx 0-1 Events per week. Local events vary 8-12 hour shifts and are typically day time between 6-6pm. Intermittent travel events, trips 2-4 days.