Accounts Payable Staff (US Operation)

Job Summary: As an Aaccounts Payable Staff you will process, code, and reconcile invoices and vendor statements while ensuring accurate, timely payments. The role investigates discrepancies, supports month-end close, reviews payment runs, and produces AP-related reports such as KPI, GRNI, and aging reports. It also involves responding to internal and external queries, maintaining procedure documentation, training junior staff, and improving processes.

Responsibilities  

• Check, sort,code and match invoices 

• Process non-PO invoicesin accordance with the Delegation of Authority 

• Monitor and reconcile vendor statements to ensure payments are up to date 

• Research and resolve invoice discrepancies and issues 

• Participate in month end closing 

• Ensure data accuracy 

• Perform other ad-hoc tasks defined by the direct leader or above 

• Handle queries through email or phone (both external and internal customers) 

• Review payment runs to ensure data accuracy  

• Produce monthly reports (e.g. KPI, GRNI, AP Aging) 

• Have a continuous follow up on aged items (e.g. GRNI, AP Aging) 

• Provide trainings to Associate and Staff Accountants 

• Ensure Desktop Procedure Documentation isup-to-date 

• Recognize process deficiencies and suggest solutions 

• Participate in projects asrequired 

Qualifications: 

• 1-3 years relevant experience 

• Economics/Finance related Secondary Studies orBachelor's Degree (or in progress)required, studies in Economics is an advantage 

• Excellent verbal and written communication skills in English and any other language (as perrequired in role) 

• Proficient in data entry and management 

• Ability to build effective relationships with customers via phone 

• Confident user of MS Office (Excel, Word, PowerPoint) 

• Basic knowledge and experience using ERP systems (e.g. Oracle, SAP) is an advantage 

• Good analytical, research and problem-solving skills with keen attention to detail 

• Excellent team player 

• Supportive attitude and good interpersonal skill set 

• Ability to cope with process changes