Engineering Project Administrative Assistant (35371)

Location:South Hackensack, New Jersey
Department: Structural Department

About Boswell

Since our founding in 1924, Boswell has evolved into a multidisciplinary engineering consulting firm serving public- and private-sector clients. We take pride in delivering quality engineering solutions while fostering a collaborative workplace that supports employee development and professional growth.

About the Position 

Boswell is seeking a highly organized, detail-oriented Engineering Project Administrative Assistant to support our engineers, project managers, and engineering leadership.

This position provides administrative and project coordination support across engineering and infrastructure projects. Responsibilities include preparing and proofreading documents, maintaining project records, coordinating deliverables, assisting with proposals, and supporting day-to-day project administration.

The successful candidate will be an effective communicator, comfortable managing multiple priorities, and interested in learning engineering terminology, project procedures, and industry-specific software. Previous engineering or construction experience is beneficial but not required.

The position may also provide opportunities for occasional field exposure related to engineering investigations. Training will be provided for assigned field activities.

Key Responsibilities

• Document Preparation:Prepare, format, proofread, and finalize reports, proposals, specifications, letters, and other technical and business correspondence.

• Project Administration:Support engineers and project managers with project documentation, schedules, status updates, and administrative coordination.

• Document Control:Organize and maintain electronic project files, correspondence, technical documents, and project records, ensuring accuracy and accessibility.

• Proposal and Business Development Support:Assist with proposals, qualifications packages, staff resumes, presentations, and related materials.

• Project Deliverables:Coordinate the assembly, review, tracking, and submission of reports, drawings, specifications, and other project deliverables.

• Administrative Support:Assist with scheduling, correspondence, expense reports, meeting arrangements, and other departmental needs.

• Meeting Coordination:Schedule meetings, prepare agendas and materials, and assist with meeting minutes and follow-up items.

• Professional Communication:Communicate professionally with internal teams, clients, consultants, contractors, and government agencies as needed.

• Occasional Field Support:Assist with assigned field activities, which may include observing subsurface exploration activities and collecting field data. Appropriate training and site-specific instructions will be provided.

• Confidentiality and Quality:Handle sensitive business and project information appropriately and maintain a high standard of accuracy and professionalism.

Qualifications and Skills

Required

• Strong written and verbal communication skills, including grammar, spelling, proofreading, and document formatting.
• Proficiency with Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint.
• Strong organizational skills, attention to detail, and the ability to maintain accurate records.
• Ability to manage multiple assignments, prioritize competing deadlines, and follow through on responsibilities.
• Ability to work independently while collaborating effectively with engineers, project managers, and other team members.
• Professional communication, sound judgment, initiative, and a willingness to learn new systems and procedures.

Preferred

• Administrative, project support, document control, proposal coordination, or similar experience in a professional services environment.
• Experience supporting engineering, architecture, construction, environmental consulting, infrastructure, or other technical project teams.
• Familiarity with Adobe Acrobat, Bluebeam Revu, or comparable document-management tools.
• An associate’s or bachelor’s degree in Business Administration, Office Administration, Communications, English, Technical Writing, Liberal Arts, or a related field.

Relevant experience and demonstrated skills will be considered in place of a degree. Candidates with transferable administrative experience and a strong interest in supporting engineering projects are encouraged to apply.

Professional Growth 

This position offers the opportunity to develop skills in engineering project administration, technical document management, proposal preparation, and project coordination while working alongside experienced engineering professionals.

Depending on business needs, performance, and individual interests, the role may provide additional exposure to engineering procedures and occasional field activities associated with geotechnical and construction-related investigations.

Compensation, Benefits & Growth

We recognize that the best way to provide services of the highest quality is by investing in our employees.

Total Rewards:

• Health & Wellness: Comprehensive medical, dental, and vision insurance; Flexible Spending Account (FSA) and Health Savings Account (HSA).
• Financial Security: 401(k) with company match, company-paid life insurance, and Short-Term/Long-Term Disability (STD/LTD).
• Work-Life Balance: Generous Paid Time Off (PTO) including vacation, sick days, and holidays; Paid Maternity and Paternity Leave.
• Professional Development: Expert training and mentoring through the Boswell Academy and tuition assistance programs.

Pay Transparency: In accordance with local law, the range below is applicable for the job and location associated with this requisition. Actual compensation will vary based on specific relevant experience, education, certifications, and other compensable factors.

• Pay Range:$28–$33 per hour, based on qualifications and relevant experience
• Application Status:Boswell accepts applications on a rolling basis and reserves the right to cancel this posting at any time.

AAP/EEO/M/F/D/V StatementBoswell is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sexual orientation and gender identity), national origin, age, citizenship status, marital status, physical or mental disability, military/veteran status, genetic information, or any other legally protected status.