EHS Quality Assurance & ERSEA Specialist

TITLE: Quality Assurance & ERSEA Specialist

REPORTS TO: Early Head Start Director

Location: Grand Prairie, TX

FLSA Status: NON-EXEMPT

SUMMARY:

The Quality Assurance & ERSEA Specialist is responsible for assisting in the planning, monitoring and implementation of all comprehensive services. Under the direction of the Early Head Start Director, the Quality Assurance & ERSEA Specialist ensures that Early Head Start program is in compliance of the Head Start Program Performance Standards to include program design, on-boarding and on-going training of staff members along with processing eligibility files and meeting ERSEA requirements. This position requires that the Quality Assurance & ERSEA Specialist maintains records such as Child Care Subsidies (CCA/CCMS), In-Kind, Facility Checklist, and inventory of classroom materials and furniture.

• DUTIES AND RESPONSIBILITIES:  Process Eligibility Files – Eligibility, Recruitment, Selection, Enrollment, Attendance (ERSEA)  Verify and approve documentation prior to placing applicants on the waitlist.  Process enrollment when openings become available based on the program Priority Selection Criteria.  Ensure all required eligibility and approval documents are completed, signed, and uploaded into ChildPlus.  Track and monitor new application status and maintain applicant records.  Enter and update CCA/ CCMS status in ChildPlus (In-Care, Waitlisted, Applicant, Unable to Apply).  Reconcile CCA/CCMS copayments monthly using MySchoolBucks reports and the KinderConnect system.  Maintain and distribute monthly CCA/CCMS tracking reports.  Collect monthly volunteer documentation including sign-in sheets and volunteer forms.  Monitor the Play and Learn at Home activities forms submitted by parents.  Review documentation and calculate volunteer hours using the approved In-Kind valuation rate, which is determined annually based on the Teacher Assistant salary rate and applicable payroll burden (Social Security, Medicare, and Workers’ Compensation).  Monitoring End of Month Enrollment Report, Enrollment Priority Listing/Waitlist, Disability Tracking Report, Average Daily Attendance (ADA), Monthly Attendance Report, Consecutive Absence Report, Education Requirements Report (Staff Qualifications - CDA), Health Requirements Report, and CCA/CCMS In-Care Status Report.  Enter In-Kind contributions into ChildPlus.  Maintain supporting documentation for monitoring and audit purposes.  Maintain teacher records in ChildPlus, including training documentation and professional Equal Opportunity Employer SER JOBS FOR PROGRESS NATIONAL, INC. qualifications.  Track CDA credentials, certifications, and training records to support Head Start compliance requirements.  Maintain and update Facility Checklist provided by GPISD.  Track classroom assignments, teacher information, and certifications.  Coordinate merchandise certificates for Lakeshore purchases.  Label and track EHS inventory items.  Maintain inventory records in ChildPlus and Excel tracking files.  Prepare CACFP reimbursement analysis by compiling ChildPlus meal count reports, applying annual USDA reimbursement rates (updated July 1 each year), and generating monthly reimbursement summary reports for financial tracking and reporting.  Fill in as a Substitute Teacher when staff are out sick or on vacation to maintain ratios  Maintain child-staff ratios at all times (4 to 1)  Provide on-boarding and on-going training for all staff  Accurately maintain and update files, manuals, handbooks, and logs  Assist in the preparation and documentation of emergency drills as needed.  Monitor GPISD personnel time records and remind staff to submit timesheets.  Ordering, storing, and distributing supplies and equipment for EHS centers  Maintain accurate administrative records and prepare required reports including CCA  Participate in Family and Community engagement events and meetings  Maintain an accurate knowledge base and comply with Head Start Program Performance Standards, state, and school policies and regulations concerning primary job functions.  Monitor each caregiver’s Individualized Professional Development (iPD) Portfolio  Assist with GPISD staff’s annual evaluations.  Ensure Teachers are providing daily feedback to all parents regarding their child’s progress and events in class  Other duties as assigned by supervisor.

EDUCATION / EXPERIENCE:  Bachelor’s degree in Social Work, Human Services, or a related degree from an accredited school is preferred, or an Associate’s degree with 3-5 years of experience in a related field.  Child Development Associate (CDA)  Must be certified in CPR and First Aid  Excellent oral and written communication skills. Bilingual (English/Spanish) preferred.  Must possess proficient skills in word processing, spreadsheets and databases.  Valid Driver's License, reliable transportation.  Must be able to travel to meetings, families’ homes and other program sites.  Respect for family and staff confidentiality.

REQUIRED SCREENINGS/CHECKS:  Background Check  Driver’s Record  Fingerprinting  Health Check