HIM Record Retention Analyst

Department:

Status:

Benefits Eligible:

Hours Per Week:

Schedule Details/Additional Information:

Monday - Friday 8 am - 4:30 pm

Pay Range:

Major Responsibilities:

Develop and maintain enterprise-wide record retention policies and procedures in alignment with federal, state, and organizational standards. 

Interpret and apply regulatory requirements to organizational practices, ensuring compliance and risk mitigation. 

Serve as a subject matter expert, advising leadership and departments on retention strategies, compliance issues, and operational improvements. 

Partner with Legal, Compliance, and Data Governance teams to establish and enforce retention schedules and destruction protocols. 

Lead initiatives to improve record management processes, including technology enhancements and vendor oversight. 

Exercise independent judgment in determining retention timelines, destruction schedules, and compliance strategies. 

Monitor and audit retention practices to ensure adherence to organizational and regulatory standards. 

Provide training and guidance to staff on record retention policies and compliance requirements. 

Licensure, Registration, and/or Certification Required:

None Required.

Education Required:

Associate’s degree required or equivalent experience

Experience Required:

Minimum of 4 years in Health Information Management, compliance, or related regulatory roles. 

Knowledge, Skills & Abilities Required:

Advanced knowledge of federal, state, and regulatory requirements for health information management. 

Ability to interpret complex regulations and apply them to organizational policies. 

Strong analytical and problem-solving skills with demonstrated ability to exercise independent judgment. 

Excellent communication and presentation skills influence stakeholders and leadership. 

Physical Requirements and Working Conditions:

Normal office environment with extended computer use. 
 

Occasional travel for compliance audits and vendor oversight.

Preferred Job Requirements

Preferred Education:

Bachelor’s degree preferred in Health Information Management or related field

Preferred Certification / License:

Preferred Experience:

Experience in policy development and enterprise compliance programs

Preferred Knowledge / Skills / Abilities:

DISCLAIMER

All responsibilities and requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

This job description in no way states or implies that these are the only responsibilities to be performed by an employee occupying this job or position.  Employees must follow any other job-related instructions and perform any other job-related duties requested by their leaders.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate's job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health 

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the namesAdvocate Health Care in Illinois;Atrium Health in the Carolinas, Georgia and Alabama; andAurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, withWake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.