Admin Assistant II

JOB DESCRIPTION:

Working at Abbott

• At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:
• Career development with an international company where you can grow the career you dream of.
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with high employer contribution
• Tuition reimbursement, theFreedom 2 Save student debt program andFreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

Join Abbott’s Global Procurement Services (GPS) team as an Administrative Assistant supporting senior leadership, including a Divisional Vice President and other key executives. This highly visible role is ideal for a detail-oriented professional who thrives in a fast-paced environment, enjoys managing complex schedules and priorities, and can handle sensitive information with discretion and professionalism.

What You’ll Work On

• Provide administrative support to senior GPS leaders, including calendar management, meeting coordination, and travel arrangements
• Screen and manage phone calls, correspondence, and visitor interactions with professionalism and discretion
• Prepare and process expense reports, invoices, purchase requisitions, and other business documentation
• Coordinate domestic and international travel, while proactively identifying and resolving scheduling conflicts
• Create, edit, and maintain presentations, spreadsheets, reports, and other business materials using Microsoft Office tools
• Schedule and support virtual meetings through Microsoft Teams, Zoom, and other collaboration platforms
• Assist with contract routing, signature processing, and document review for completeness
• Coordinate new employee onboarding activities, including office setup and technology access
• Order office supplies, business cards, and other departmental resources
• Serve as a liaison for administrative and technology-related support requests
• Maintain confidentiality while handling sensitive business and employee information
• Collaborate across functions and provide backup support to other administrative professionals as needed
• Ensure compliance with company policies, procedures, and administrative processes

Required Qualifications

• High school diploma or equivalent
• 3+ years of administrative support experience, preferably supporting senior leaders or executives
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Proven ability to handle confidential information with a high level of discretion
• Intermediate to advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
• Experience managing complex calendars, coordinating meetings, and arranging travel
• Strong written and verbal communication skills
• Ability to work effectively with executives, colleagues, vendors, and external partners
• Exceptional attention to detail and problem-solving skills

Preferred Qualifications

• Some college coursework or an associate’s degree
• Experience supporting vice presidents, directors, or other senior-level leaders
• Experience with Concur, Workday, SharePoint, SRM, and Microsoft Power Apps
• Familiarity with Adobe Acrobat, Visio, OrgPlus, or similar business applications
• Experience coordinating onboarding activities for new employees
• Ability to anticipate needs, take initiative, and work independently with minimal supervision
• Demonstrated success in a fast-paced corporate environment
• Experience supporting procurement, supply chain, or other business operations teams is a plus

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us atwww.abbott.com, on Facebook atwww.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal

r @AbbottNews and @AbbottGlobal.

The base pay for this position is

In specific locations, the pay range may vary from the range posted.

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