Early Childhood Developmental Specialist (ECDS) - Intake Coordinator Pediatrics

Schedule: Monday - Friday, 7:45 AM - 4:15 PM

Pay: BOE

Education level: Bachelor's degree; See Education/Experience below.

SUMMARY:

Serves as the primary coordinator for intake, referral, developmental screening, developmental evaluation, and enrollment processes for Friendship Pediatric Services. Responsible for coordinating new referrals, conducting developmental screenings and comprehensive developmental evaluations as qualified, facilitating enrollment and annual review conferences, assisting families with obtaining required documentation and resources, maintaining intake records, and ensuring timely completion of all eligibility and evaluation requirements. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following but is not considered an inclusive list:

Referral and Intake Coordination  

• Oversees and ensure all referrals are processed timely and appropriately.

• Coordinates all phases of intake, enrollment, and eligibility determination services.

• Assists families in obtaining required documentation including referrals, medical records, prescriptions, immunization records, payer source verification, and other enrollment requirements.

• Communicate regularly with FCC Prescription Clerk and Billing Department. 

• Schedules developmental evaluations, therapy evaluations, enrollment conferences, annual review conferences, and other meetings as needed.

• Coordinates with Program Administration regarding program placement recommendations and start dates.

• Enters all referral, evaluation, and enrollment information into applicable electronic systems.

• Maintains referral tracking databases and provides routine intake status reports.

• Participate in referral, enrollment, and transition meetings as needed.

• Connects families with community resources and support related to education, healthcare, financial assistance, food, housing, transportation, and other identified needs.

• Conducts marketing and outreach activities with referral sources, healthcare providers, school districts, and community partners. 

Evaluation Responsibilities 

• Conducts developmental screenings in accordance with program requirements. 

• Conducts comprehensive developmental evaluations and annual developmental reevaluations. 

• Interprets evaluation results and presents findings to families and interdisciplinary team members. 

• Participates in eligibility determination and service recommendation meetings. 

• Ensures evaluation documentation is complete and maintained in compliance with licensing, Medicaid, and program requirements. 

Professional Duties and Responsibilities:  

• Continually develop a cooperative, energetic, flexible, and creative working relationship with children, colleagues, and administration.

   

•  

   

   

   

   

   

   

  Prepare an initial plan of care for each child evaluated and collaborate with families and treatment team a comprehensive plan of care for all children evaluated.

• Provide consultation for appropriate child participation in developing and achieving classroom mastery level concepts. 

•  

  Establishes family conference to review the Individual Treatment Plan (ITP)

   

•  

  Collaborate with therapists, nursing staff, and parents to create ITP

   

• Conducts a face-to-face interdisciplinary enrollment conference including parent/guardians for all IDD children and annually thereafter, more frequently if needed. When requested, will be responsible for referrals and eligibility evaluations after referral. Presents and interprets evaluations to parents at conferences. Conducts evaluations once qualified.

• Conducts developmental screenings and initial comprehensive developmental evaluations and/or annual comprehensive developmental evaluations within established procedures and timelines.

    ABC/ABCSS Duties and Responsibilities: 

• Completes developmental screening on all ABC/ABCSS children within 10 days of enrolment and make referrals for any who failed screening. Communicates findings to all relevant interdisciplinary team members and family.

   

•  

  Assists in ABC/ABCSS enrollment as deemed by Program Administrator

Professional Development Duties and Responsibilities: 

• ​​​​​Assists/attends in-house staff meetings, training, workshops, conferences, parent functions, and extra-curricular activities which may require out-of-town or overnight travel. 

• Participate in weekly, monthly, and annual staff meetings as arranged by Program Administrator. Develop and conduct monthly staff training as needed.

• Attends all training activities as required by Administration, licensing units, and/or Staff Trainer. 

• Takes responsibility to obtain required professional development hours yearly to maintain compliance.

• Maintains current certification in Infant/Toddler CPR, First Aid and OSHA by attending annual courses and serves as First Responder for Preschool. (At HBV vaccine offer, must sign waiver to decline.)  

• Licensed teachers will maintain Arkansas teacher licensure in Early Childhood. 

• This is a safety sensitive position. 

​​​Maintains confidentiality of all information received regarding Friendship Community Care, Inc., and participants. Conditions of confidentiality shall be in compliance with Friendship Community Care Non-Disclosure Policy and HIPAA Policies.

This job description is not intended to be all-inclusive, and employees will also perform other reasonable related business duties as assigned by the immediate supervisor and other management as required.

Friendship Community Care reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This organization reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment.

Please note that this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities required for this job. Duties, responsibilities, and activities may change at any time, with or without notice. A team member should perform all duties as assigned by his/her supervisor. 

Qualifications

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

• Bachelor’s degree (B.S or B.A) from a four-year college or university and one of the following: Child Development Associate credential, Birth to PreK credential, documented experience working with special needs children and 12 hours of completed college coursework in early childhood, child development, special education, elementary education, or child/family studies. 

• Must have supervisory skills. 

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental relations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs. 

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and taste and smell.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus.