Executive Assistant - Assistant(e) de Direction de l'Ingénierie

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About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description:

Hitachi, Ltd. is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our senior
engineering leadership. This role is crucial for ensuring the smooth operation of executive functions within our engineering department.

Job Responsibilities:
* Manage complex calendars, including scheduling meetings, appointments, and travel arrangements (domestic and international).
* Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professional presentation.
* Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
* Handle confidential information with discretion and professionalism.
* Act as a primary point of contact for internal and external stakeholders, screening calls and emails as appropriate.
* Process expense reports and manage invoices in accordance with company policies.
* Assist with special projects and initiatives as assigned by engineering leadership.
* Maintain organized filing systems (physical and electronic).
* Liaise with various departments to gather information and ensure timely communication.

Job Qualifications:
* Proven experience as an Executive Assistant or similar administrative role, preferably supporting senior-level executives.
* Fluency in English (written and spoken) is essential. Proficiency in French is a significant asset due to the bilingual nature of the job title.
* Exceptional organizational and time management skills with the ability to prioritize tasks effectively in a fast-paced environment.
* Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Strong written and verbal communication skills, with keen attention to detail.
* Ability to exercise independent judgment, initiative, and problem-solving skills.
* High level of professionalism, discretion, and integrity.
* Ability to work independently and as part of a team.
* Experience with travel booking and expense management software is a plus.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at  https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone.We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view.It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

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