Document Controller IV

Summary:

Pay Rate: 80.87

Responsibilities:

• Perform project Document Control functions on large-scale energy infrastructure projects.
• Conduct recurring training on Document Management Requirements and Electronic Document Management System’s (EDMS) use for internal project teams and external third parties.
• Process incoming and outgoing transmittals and documentation.
• Initiate and track workflow review sessions using Bluebeam Revu, close document reviews, and return document comments to third parties.
• Track submittals, RFIs, drawings, and project deliverables.
• Support audits and ensure document accuracy and completeness.
• Ensure proper version control, distribution, and storage of documents.
• Maintain compliance with document control procedures and standards.
• Manage document naming convention, numbering, assigning, and distribution.
• Ensure electronic documents are maintained in good order to comply with quality and contractual requirements.
• Communicate daily with project teams, external/third-party clients, and stakeholders to help improve the overall process flow.

Requirements:

• High School diploma required, associate’s degree preferred.
• Minimum of 7 years of relevant technical document management with Electronic Document Management Systems such as Procore or Aconex, preferably within the energy industry.
• Working experience with Microsoft 365 Suite of software, SharePoint, Bluebeam Revu, and other software programs.

Preferred Skills:

• Excellent interpersonal, written, and verbal communication skills, including grammar and spelling.
• Expert ability to work independently, manage time, prioritize multiple competing deadlines, and track tasks to completion.
• Highly developed skills with analytical/critical thinking, problem-solving, and attention to detail.
• Ability to learn and adapt to new Electronic Management Software.
• Ability to thrive in a highly collaborative, team-oriented environment, interfacing with internal and external parties daily.
• Expert ability to keep information organized and confidential.
• Innate desire to focus on customer service and continuous improvement.