Document Controller - II - Pharma

HonorVet Technologies (SDVOSB) provides specialized and scalable staffing solutions to pharmaceutical companies, medical device companies, biotech organizations, CROs, research laboratories, and life sciences organizations across the United States. With strong delivery capabilities and rapid turnaround times, we support contract, direct hire, project-based, and consulting staffing needs across clinical research, pharmacovigilance, regulatory affairs, quality assurance, quality control, medical affairs, manufacturing, validation, and scientific operations. Our dedicated recruitment team focuses on delivering qualified life sciences and pharmaceutical professionals efficiently while ensuring quality, compliance, and client satisfaction.

Job Title: Document Controller - II
Job Location: Andover, MA -Hybrid (minimum 2.5 days onsite; preference for 3 days onsite per week)
Job Duration: 18 Months
Shift: Monday–Friday, standard business hours

• The client is seeking a detail-oriented Document Controller II to support documentation and compliance activities within a regulated environment.
• This role will focus on record reconciliation, document management, and the transition of paper-based processes into electronic systems.
• The ideal candidate will contribute to data integrity, compliance, and process efficiency across multiple departments.

• Perform administrative support for record reconciliation programs
• Process and manage training documentation and records
• Convert paper-based forms into electronic formats within designated systems
• Create and maintain electronic forms and documentation workflows
• Archive and organize documents within document management systems
• Ensure accuracy, completeness, and compliance of all records
• Collaborate with cross-functional stakeholders to manage documentation flow
• Support development of electronic training materials and procedures
• Maintain adherence to GMP and regulatory standards

• Bachelor's degree or equivalent experience
• 1–2 years of experience in document control, records management, or similar administrative roles
• Proficiency in Microsoft Word and Excel
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and databases efficiently
• Strong communication and coordination skills

• Experience working in a GMP-regulated environment (pharma, biotech, medical devices, etc.)
• Familiarity with document management systems (e.g., PDocs, Viva, or similar)
• Experience with training management systems
• Exposure to electronic documentation systems or digital transformation projects

• PDocs (transitioning to Viva)
• Smart Documentation System
• ****** Learning Academy (training database)
• Microsoft Office Suite (Word, Excel)

• Detail-oriented and highly organized
• Strong data accuracy and compliance mindset
• Ability to work in a regulated, process-driven environment
• Effective collaboration across departments