Director of Finance

Location:        Burlington, MA

Clearance:      Ability to obtain a Secret Clearance

Education:     Bachelor’s degree in accounting, Finance or related degree, Master’s degree preferred

Responsibilities:

The Director of Finance provides strategic leadership and direction for the Finance department, fostering a collaborative, accountable, and results-driven environment. This role is responsible for leading and developing the Finance team, establishing departmental priorities and performance expectations, and driving continuous improvement in financial processes, internal controls, and operational efficiency.

Specific responsibilities include, but are not limited to, the following:

Leadership and Team Management:

·        Provide leadership, direction, and oversight of the Finance and Accounting department, ensuring alignment with organizational goals and priorities.

·        Lead the planning, coordination, and execution of departmental activities to ensure accurate, timely, and efficient financial operations.

·        Supervise, mentor, and develop department staff, including establishing performance expectations, preparing development plans, and conducting performance reviews.

·        Foster a collaborative, accountable, and results-oriented work environment that promotes professional development, teamwork, and continuous improvement.

·        Establish and maintain departmental policies, procedures, and internal controls to improve efficiency, ensure compliance, and safeguard company assets.

·        Collaborate with senior leadership, project managers, and other departments to provide financial guidance, resolve issues, and support informed business decisions.

·        Identify opportunities to improve financial processes, systems, reporting, and departmental workflows.

Accounting and Financial Reporting:

·        Direct and oversee Finance and Accounting functions, including the establishment and maintenance of accounting principles, practices, procedures, and initiatives.

·        Review and reconcile monthly account activity, prepare recurring and adjusting journal entries, and ensure the timely preparation of monthly financial statements.

·        Administer and oversee day-to-day accounting operations, including Accounts Payable, Billing, Accounts Receivable, and Project Reporting.

·        Review, analyze, and approve accounting transactions and financial reports; interpret results and communicate significant issues, variances, and other pertinent matters to management.

·        Perform monthly bank reconciliations and prepare journal entries for transfers, wire transactions, bank fees, and other necessary adjustments.

·        Facilitate the creation of purchase requests and purchase orders for vendors and subcontractors, and review and approve related invoices.

·        Ensure the accuracy, completeness, and integrity of financial records and reporting.

Project Accounting and Government Contract Administration:

·        Collaborate with project managers and other departments to ensure accurate and timely reporting of project revenue, costs, and financial performance.

·        Coordinate with project managers to obtain financial and contractual information and prepare monthly financial status reports for customers.

·        Maintain and update contract records, including contract setup, modifications, funding changes, and closeouts.

·        Track task orders from award through contract closeout, including funding, billing, cost reconciliation, and final financial reporting.

·        Ensure the timely submission of accurate, error-free invoices and required financial information for Government contracts.

·        Prepare quarterly General Services Administration (GSA) reporting and coordinate the payment of Contract Access Fee (CAF) and Industrial Funding Fee (IFF) obligations.

·        Prepare the annual Incurred Cost Submission and coordinate responses to Defense Contract Audit Agency (DCAA) audits and inquiries.

Payroll, Employee Administration, and Benefits:

·        Administer and oversee day-to-day processing of time collection, labor distribution, and ADP payroll.

·        Oversee employee onboarding, payroll and accounting system setup, employee changes, and termination processing to ensure accurate and timely administration.

·        Participate in the evaluation and selection of employee benefit plans and oversee plan implementation and annual open enrollment.

·        Coordinate with Human Resources and other relevant departments to ensure accurate employee records, payroll information, and benefits administration.

·        Administer and oversee the Employee Stock Ownership Plan (ESOP), including plan administration, recordkeeping, compliance requirements, coordination with plan administrators and trustees, and support for annual valuations, reporting, and audits.

Audit, Compliance, and Internal Controls:

·        Prepare and maintain supporting documentation for 401(k) plan testing and audits, the annual financial audit, and annual workers' compensation audits.

·        Coordinate audit preparation, documentation requests, and follow-up activities to support internal and external audits.

·        Ensure compliance with applicable accounting standards, contractual requirements, Government regulations, and company policies and procedures.

·        Maintain appropriate financial documentation and records to support audit readiness, contract compliance, and accurate financial reporting.

Qualifications:

The candidate must have the following qualifications:

·        10 years of experience in Accounting operations.

·        Flexible, results-driven, self-starter.

·        Able to work independently and multi-task and knows when to delegate.

·        Able to take a project from conception to completion with minimum direction.

·        Clear and effective written and verbal communication skills.

·        Task-oriented yet able to understand the big picture.

The following qualifications are desired:

·        Experience using Unanet Enterprise software.

·        Ability to work with and maintain confidential information.

·        Broad knowledge of accounting principles and procedures.

·        Excellent interpersonal skills – must be able to work effectively in a team environment in both leadership and participant roles.

·        Demonstrated problem solving, analytical, and project management skills.

·        Proficient in Microsoft Office 365 applications, expert Excel user.

·        DoD or other government contractor experience helpful.

Travel:      Minimal.