Director of Facilities Project Management

Our Director of Facilities Project Management will lead and oversee all community capital improvement projects, facilities upgrades, and long-range maintenance initiatives. This leadership role is responsible for directing the full lifecycle of projects, from concept to completion, ensuring delivery on time, within scope, and within budget. The Director of Project Management will manage internal teams and contractors, write and evaluate RFPs, lead budget forecasting, and serve as a strategic partner to community leadership.

We’re CCMC, a community management company specializing in master-planned communities. Our vision of inspiring a resident-centric focus is brought to life by our core values: Integrity, Respect, Service, and Community.

RESPONSIBILITIES

• Lead the planning, execution, and oversight of major and minor capital improvement, maintenance, and reserve projects across the community.
• Work closely with the Developer and their Executive Management Team.
• Draft and review RFPs, negotiate contract terms, and ensure compliance with all contract deliverables and performance expectations.
• Provide executive-level project updates and recommendations to theExecutive Director, Board of Directors
• Oversee the work of vendors and subcontractors to ensure superior quality, timeliness, and budget control; evaluate ongoing performance and issue corrective actions as needed.
• Manage the development and execution of a three- to five-year operational and reserve project roadmap in collaboration with the Executive Director and Operations team.
• Conduct feasibility studies and cost-benefit analyses to support strategic project planning.
• Establish and implement best-in-class project management processes and ensure adherence to safety standards and community guidelines.
• Maintain accurate tracking logs, for example, for water and electric meter usage and irrigation infrastructure.
• Oversee critical infrastructure including pump stations, medians, easements, and irrigation systems.
• Support Facilities and Lifestyle teams during community-wide events and emergency response operations as needed.

REQUIREMENTS

• Bachelor’s Degree preferred
• Possess relevant experience in capital project planning, facility management, vendor oversight, largescale operations and community infrastructure (5+ years preferred)
• Demonstrate exceptional leadership, negotiation, and organizational skills, with the ability to manage multiple complex projects simultaneously
• Skilled in cost analysis, budgeting, and competitive bidding practices
• Proficient in Microsoft Office programs, especially Excel and PowerPoint, and comfortable preparing professional reports and budget summaries
• Strong knowledge of landscape maintenance, irrigation systems, and mechanical equipment such as pump stations
• Exhibit the ability to communicate clearly and effectively with internal teams, homeowners, board members, and contractors
• Be responsive and dependable for after-hours emergencies when required
• Hold a valid driver’s license, current vehicle liability insurance, and clean driving record

COMPETENCIES

• Execution & Results:The role emphasizes full lifecycle project oversight, on-time and on-budget delivery, vendor performance evaluation, and execution of long-term project roadmaps. This competency reflects the ability to manage complex, high-stakes initiatives with measurable outcomes.
• Strategic Capability:The Director must align project planning with long-term community goals, conduct cost-benefit analyses, and collaborate with leadership on multi-year operational strategies. Strategic thinking ensures projects support the broader vision of community development and sustainability.
• Effective Communications:The role requires regular communication with executive leadership, contractors, internal teams, board of directors, and residents. Writing RFPs, negotiating contracts, and delivering executive updates demand strong, clear, and persuasive communication.

Honorable Mentions:

• Accountability: Critical for ensuring contract compliance, safety adherence, and vendor performance.
• Collaboration: Important due to the cross-functional nature of the role (working withExecutive, Maintenance, Operations, Lifestyle teams, and external partners).

PHYSICAL REQUIREMENTS

Physical requirements that are essential to the job.

• Lifting: Ability to lift and carry up to 25 pounds occasionally

• Mobility: Must be able to move freely across large community grounds, including uneven terrain, construction zones, and facilities. Frequent walking, bending, climbing stairs/ladders, and standing for extended periods during inspections or site visits.

• Working conditions: Regular exposure to outdoor elements such as heat, rain, dust, and noise when visiting project sites. May work in or around active construction areas, requiring awareness of safety hazards and environmental conditions.
• Personal protective gear: May be required to wear PPE (Personal Protective Equipment) such as: Hard hats, safety vests, eye protection, and closed-toe, slip-resistant footwear. PPE usage will depend on site conditions and safety protocols.

• Extended Sitting or Standing: Must be capable of both: Extended sitting for desk work, planning, and meetings. Extended standing/walking during inspections, site visits, and vendor oversight.
• Manual Dexterity: Skills in using technology, including computers, mobile devices, tablets, and standard office equipment.
• Driving: Ability to operate a vehicle to perform certain job functions. (Please note: We will request and review an MVR at the time of hire and on a periodic basis thereafter to ensure that employees maintain a satisfactory driving status.)

We are committed to creating an inclusive and accessible work environment. If you require reasonable accommodation in performing the job duties as described in the job description, discuss with your manager.

If driving is, or becomes, a requirement of the role, it is required, at all times, that you hold a valid state driver’s license for the class of vehicle you are driving, maintain a clean motor vehicle report, and hold current automobile insurance at statutory limits. You must notify Human Resources immediately regarding any change to your motor vehicle standing. CCMC may periodically review motor vehicle reports to ensure compliance with these requirements.

WHAT WE OFFER:

• Comprehensive benefits package including medical, dental, and vision
• Wellness program
• Flexible Spending Accounts
• Company-matching 401k contributions
• Paid time off for vacation, holidays, medical, and volunteering
• Paid parental leave
• Training and educational assistance
• Support programs, including Employee Assistance Program and Calm Health
• Optional benefits including short- and long-term disability, life insurance, and pet insurance
• Most importantly, a caring team who is dedicated to your success!