Department Assistant

Job Summary

• Coordinate employee travel, deployment preparation, and expense report processing activities.
• Plan and book travel arrangements, including flights, lodging, and ground transportation.
• Review and process expense reports, ensuring accuracy and compliance with company policies.
• Maintain and update confidential travel, expense, and deployment records.
• Track and communicate the status of travel plans, expense submissions, and deployment readiness.
• Ensure adherence to company policies, procedures, and applicable regulations.
• Support deployment readiness efforts, including documentation review and checklist tracking.
• Follow established safety standards and operating procedures.
• Perform additional duties as assigned.

Job Qualifications

• Typically requires a high school diploma or equivalent and two or more years experience in a field related to the specialized functional area or unit where assigned.
• Demonstrated broad understanding of assigned functional area principles, theories, and concepts.
• The ability to grasp new concepts quickly.
• The ability to maintain the confidentiality of sensitive information.
• Strong organizational skills with the ability to manage multiple priorities.
• The ability to identify issues and solve routine problems.
• Strong analytical, interpersonal, and communication skills (written and verbal).
• Proficiency in standard computer systems.
• Ability to work independently and collaboratively in a team environment.
• Ability to obtain and maintain a DoD security clearance is required.

• Internal Title: Department Assistant II
• Experience Level: Entry-Level (0-2 years)
• Full-Time/Part-Time: Full-Time Hourly
• Workstyle: Hybrid
• Pay Range Low: 45,000
• Pay Range High: 67,125
• Job Category: Administrative
• Travel Percentage Required: 0% - 25%
• Relocation Assistance Provided?: No
• Clearance Required?: Desired
• US Citizenship Required?: Yes
• Clearance Level: Secret
• Employee Referral Bonus Amount: 500.00