Dental Laboratory Administrator

Are you ready to step into a new role where make a real difference.

We're looking for a detail-oriented and organized Dental Laboratory Administrator to join our team in Crieff.

Full time, 37.5 hours. 

In this role, you will serve as the backbone of our dental laboratory operations, ensuring smooth day-to-day administrative functions and supporting our clinical and technical staff. The ideal candidate will demonstrate exceptional organizational skills, professional communication abilities, and a commitment to maintaining efficient laboratory workflows.

• Manage patient and client records, ensuring accurate data entry and proper documentation in compliance with laboratory standards
• Coordinate laboratory scheduling and appointment systems to optimize workflow and meet production deadlines
• Oversee inventory management, including ordering, tracking, and restocking of laboratory supplies and materials
• Serve as the primary point of contact for clients, addressing inquiries and providing professional customer service
• Prepare and maintain administrative documentation, including work orders, invoices, and laboratory reports
• Assist in quality assurance processes by tracking and documenting laboratory procedures and outcomes
• Manage laboratory calendars and coordinate communication between clinical, technical, and administrative teams
• Maintain confidentiality and ensure compliance with relevant data protection and laboratory regulations
• Support the onboarding and training of new laboratory staff members
• Utilize office software and laboratory management systems to streamline administrative processes

• Proven administrative and office management experience
• Strong organizational and time management skills
• Proficiency with office software applications and data management systems
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Attention to detail and accuracy in record-keeping
• Professional demeanor and customer service orientation
• Ability to maintain confidentiality and handle sensitive information

• Experience working in a dental laboratory or dental healthcare environment
• Familiarity with dental management software or laboratory information systems
• Knowledge of dental terminology and laboratory procedures
• Experience with quality assurance and compliance documentation
• Proficiency with scheduling and appointment management systems

About you 

We’d love to receive your application to our Decontamination Assistant vacancy if you have the following skills and qualities: 

• A methodical and process-driven approach to work, with great attention to detail 

• Comfortable working independently as well as part of a team 

• Willing to learn sterilisation procedures and follow all relevant health and safety protocols 

• Previous experience in a clinical or healthcare setting is helpful but not essential – full training will be provided 

What do you get in return? 

In addition to a competitive salary, our benefits package also includes: 

• Wellbeing Support: 24/7 Employee Assistance Programme and GP service plus an in-house Mental Health First Aider programme 

• Additional Reward: bonus scheme based on practice performance 

• Extra Leave: Birthday off plus additional days for special occasions 

• Family Support: Enhanced maternity/paternity leave 

• Financial Security: Life assurance and pension scheme 

Who are we? 

PortmanDentex is a leading dental group supporting more than 370 practices across the UK and Ireland. We put patients at the heart of what we do and create an inclusive environment where colleagues can grow and make a real difference. Working in partnership and always looking for ways to improve, we are building a better future for our patients, practices and people. 

Application process 

When you click apply, we’ll just need your CV and contact details, plus answers to a few quick questions — and that’s it! You’ll hear back from us as soon as we can, whatever the outcome. 

Ready to join us? Click apply to take the next step in your career. 

#LI-EW1 

We are an equal opportunity employer and value diversity, equity and inclusion in our workplace. We are committed to creating an environment of mutual respect and are dedicated to providing equal employment opportunities regardless of race, religion or belief, sex, sexual orientation, gender reassignment, pregnancy or maternity, marital or civil partner status, disability, age, or nationality.