Purchasing Assistant 1 AGADM-Purchasing

Position Summary:

To provide support to the Procurement Manager/Purchasing Coordinator including processing paperwork, warehousing and delivery of supplies and materials to all locations in the organization.

Principle Duties and Responsibilities:

• Receive and verify the accuracy of incoming shipments.
• Process and approve packing list, then forward packing list to Purchasing Coordinator.
• Inspect items for damage.  Notify Procurement Manager of such damage.
• Sort and place items in the proper warehouse areas.
• Print supply orders using the procurement software for all locations for that day’s deliveries.
• Accurately pick and load supply orders into company vehicle for that day’s deliveries.
• Accurately fulfill all supply orders using the procurement software after picking all orders for the day.
• Operate company vehicles to distribute items/supplies to the proper departments/locations in a safe and timely manner, following a daily route as directed by the Purchasing Coordinator.
• Follow the guidance of the Purchasing Coordinator for all inventory deliveries and receiving’s.
• Assist all Springbrook subsidiaries with the movement of items as needed to the required destination under the direction of the Procurement Manager.
• Assist in shipping packages for commercial carriers.
• Pick up and deliver mail on a prescribed schedule between Springbrook subsidiaries.
• Accurately perform physical count of inventory.
• Clean and maintain warehouse and loading dock area as well as company vehicles weekly or as directed by Procurement Manager.
• Report any safety issues to the Procurement Manager immediately.
• Make recommendations that improve productivity to Procurement Manager.
• Contributing to the efficient operation of the department by performing other related duties as deemed necessary by the Procurement Manager.

• All other duties as assigned.

Qualifications, Skills and Knowledge Requirements:

• High school diploma and 2 years of experience working in a related field.
• Associates degree in business or related field preferred.
• Proficiency in using Microsoft Excel, Outlook and Word, and Windows based programs required.
• Proficiency in using Procurement software packages preferred.
• Possess excellent customer service skills, be self-motivated, have meticulous attention to details and able to prioritize and execute tasks fully.
• Must be able to lift 50 lbs. independently and assist in lifting weights exceeding 50 lbs.
• Meet the requirements to drive Springbrook vehicles as required.
• Maintaining a valid NYS Driver’s license is a condition of employment.