IG
CW Administrative Assistant_USA_USD
IMCS Group Inc
- 🇺🇸 United States
- On-site
- Manager or above
- 8 hours ago
- Excel
- PowerPoint
- Outlook
- SAP
- Concur
8 hours ago
Work location address: Onsite at 200 West St, New York, NY 10282
Contract duration: 12 mos
Pay rate: *** / hr
Team: MAS US Assistants
JOB DESCRIPTION:
Position Overview:
Provide high-level, proactive administrative support to a complex team of Managing Directors. This role requires a high degree of multitasking, discretion, and the ability to navigate a fast-paced, dynamic corporate environment.
Job Summary & Responsibilities:
Proactively coordinate and maintain complex and extremely dynamic calendars including coordination of senior-level internal & client meetings, conference logistics, external speaking engagements, etc. strategically prioritizing meeting requests and all related logistics.
Anticipate potential calendar conflicts and engagements, while proactively resolving all scheduling challenges.
Manage high volume of phones calls, interacting with high level business leaders in a professional and effective manner.
Handles highly confidential and sensitive client information with utmost discretion.  
Responds and follows up on client requests in a timely manner. 
Coordinates domestic and international travel arrangements, including visa procurement when applicable.
Meticulously process and track expense reports in a timely manner, reconciling credit card statements or related expenses in compliance with firm policy
Prepares and distributes business correspondence, signatures, memos, letters, reports or other documents as requested. 
Participation in ad-hoc and general administrative duties (copying, filing, faxing, archiving, shipping, supplies etc.), ad-hoc projects, committees and/or event planning.
Works with conference and catering services for meetings and client engagements as needed.
Provide backup support to peer assistants and participate in ad-hoc projects or event planning committees.
Skills & Qualifications:  
Experience supporting multiple senior client facing executive(s) in a complex, fast-paced environment, preferably in financial services, private sector or government.
Demonstrated ability to manage multiple priorities, anticipate needs, and proactively adapt to rapidly challenging demands.
Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
Extreme attention to detail and organizational skills, with ability to prioritize tasks.
Quick learner and self-starter with excellent anticipation skills.
Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
Highest degree of integrity, professionalism, and diplomacy is required.
Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required.
Familiar with expense platforms such as SAP Concur.
Supportive team player with a positive attitude.
Ideal candidate has at least 3-5 years of experience.
CW Administrative Assistant_USA_USD · IMCS Group Inc