Creative Manager (Temporary)

Job description:

Position Overview

• An entertainment industry client is seeking a detail-oriented and highly organized Creative Manager for a short-term, temporary assignment in their New York City office. This individual will support the Creative Department with project-based initiatives, creative production coordination, administrative responsibilities, and day-to-day project management.
• The ideal candidate is proactive, adaptable, and comfortable managing multiple priorities in a fast-paced, creative environment.

Key Responsibilities

• Support project management for internal and external creative teams, including coordinating production needs, managing outreach, tracking deliverables, and maintaining project timelines.
• Coordinate with external creative partners and vendors as needed, overseeing assignments, production schedules, deliverables, and post-production timelines.
• Prepare and deliver regular project status updates and reports to the Head of Creative.
• Oversee the receipt, organization, and archiving of photoshoot assets, including final photography files and production materials.
• Provide administrative support to the Head of Creative, including calendar management, meeting and travel coordination, expense reporting, correspondence, and special projects.
• Assist with photoshoot production, including sourcing and booking vendors, negotiating rates, and coordinating usage rights and licensing.
• Manage production-related documentation, including invoices, advances, vendor onboarding, certificates of insurance, artwork budgets, budget reconciliation, and creative agreements.
• Coordinate font licensing and artwork clearances, working directly with label teams, management, and external partners as needed.
• Research and develop artwork budgets, including costs associated with photoshoots, stock photography, and image licensing.
• Provide general operational and administrative support to the Creative Department to ensure projects remain organized and on schedule.

Preferred Qualifications

• Previous experience in creative project management, production coordination, or administrative support within the entertainment, music, media, or creative industries.
• Strong organizational skills with the ability to manage multiple projects, deadlines, and competing priorities.
• Experience coordinating photoshoots, creative vendors, or production logistics is a plus.
• Familiarity with creative budgets, invoices, vendor agreements, and licensing processes preferred.
• Excellent written and verbal communication skills, with strong attention to detail.
• Proactive, resourceful, and comfortable working both independently and collaboratively in a fast-paced environment.