CPT-11706 Executive Assistant Virtual Assistant

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Title:CPT-11706Executive Assistant Virtual Assistant

Independent Contractor – CPT-11706 Executive Assistant Virtual Assistant/Business Support VA/Senior-Advanced Level (Remote).

Overview

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

We are seeking a proactive, highly organized, and experienced Executive Assistant Virtual Assistant to provide high-level administrative and operational support to a senior leader.

The ideal candidate will be responsible for managing a busy calendar, coordinating meetings and travel, preparing professional correspondence, organizing client communications, and ensuring priorities and follow-ups remain on track.

This role will also provide support for business development and project management activities by maintaining accurate records, monitoring commitments, and coordinating with internal teams and external partners.

The successful candidate should have previous experience supporting senior leaders, excellent written and verbal communication skills, strong organizational abilities, and sound judgment when handling sensitive or confidential information. The candidate must be confident working independently, anticipating needs, and taking initiative with minimal supervision.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

1. Executive & Calendar Management

• Manage and maintain the executive’s calendar, appointments, and schedule.
• Coordinate internal and external meetings.
• Identify scheduling conflicts and proactively recommend solutions.
• Prepare meeting information and ensure the executive is aware of upcoming priorities and commitments.
• Track important follow-ups, deadlines, and action items.
• Provide timely reminders for meetings, appointments, and deliverables.

2. Meeting & Travel Coordination

• Schedule and coordinate meetings with clients, internal teams, and external partners.
• Assist with travel planning, itineraries, reservations, and other travel-related arrangements.
• Organize meeting details, documentation, and relevant information in advance.
• Coordinate changes to meetings or travel arrangements as needed.

3. Correspondence & Client Communication

• Draft, prepare, and organize professional correspondence.
• Assist with email management and client communications.
• Maintain clear and professional communication with internal and external stakeholders.
• Organize communications to ensure inquiries, commitments, and follow-ups are properly tracked.
• Handle sensitive or confidential information with professionalism and discretion.

4. Business Development Support

• Support business development activities by organizing client communications and information.
• Maintain accurate records of client interactions, opportunities, and commitments.
• Track follow-ups with clients and external partners.
• Assist the executive in staying organized and responsive to prospective and existing business relationships.

5. Project Management & Follow-Up

• Support project management activities by monitoring priorities, deliverables, and commitments.
• Maintain task and project records in ClickUp.
• Coordinate with internal teams and external partners regarding outstanding tasks and deadlines.
• Follow up on action items and provide status updates as needed.
• Help ensure projects, commitments, and priorities continue moving forward.

6. Document & Records Management

• Maintain well-organized electronic files, documents, and records.
• Manage and organize documents using SharePoint.
• Assist with documents and electronic signatures through DocuSign.
• Ensure records and important correspondence are properly stored and easily accessible.
• Maintain accuracy and confidentiality when handling company and client information.

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Previous experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting senior leaders or executives.
• Strong calendar management, meeting coordination, and scheduling experience.
• Experience coordinating business travel and managing itineraries.
• Excellent organizational and time-management skills.
• Excellent written English communication skills.
• Strong verbal communication and professional interpersonal skills.
• Experience preparing professional business correspondence.
• Strong attention to detail and ability to maintain accurate records.
• Experience tracking tasks, priorities, deadlines, and executive follow-ups.
• Communicate professionally with clients, internal teams, and external partners.
• Sound judgment and discretion when handling sensitive and confidential information.
• Proactive approach with the ability to anticipate executive needs.
• Ability to work independently and take ownership of responsibilities.
• Comfortable managing multiple priorities in a fast-paced environment.
• Reliable and able to maintain consistent communication during working hours.
• Willingness to commit to a long-term working relationship.

PREFERRED QUALIFICATIONS

• Previous experience providing direct support to a senior executive, founder, or business leader.
• Experience supporting business development activities.
• Experience supporting or coordinating multiple projects simultaneously.
• Strong follow-up and stakeholder coordination skills.
• Experience managing communications involving clients and external business partners.
• Advanced proficiency with productivity, project management, and document management platforms.

APPLICATION SOFTWARE KNOWLEDGE / REQUIRED TOOLS

• ClickUp
• Gmail
• SharePoint
• DocuSign

Work Schedule

• Contracted Hours per Week: 40 Hours
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: 7:00 AM – 3:00 PM ET

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Terms of Engagement

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

Role Summary & Requirements

• REQUIRED SERVICE: Business Support
• REQUESTED EXPERIENCE TIER LEVEL: Senior and Advanced Level
• Contracted Hours per Week: 40 hours/week
• Daily Working Time: 7:00 AM – 3:00 PM ET
• Scheduled Working Days: Monday-Friday
• REPORTING TO/POC: To Be Determined
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English
• ACCENT PREFERENCE: Neutral
• REGION PREFERENCES: Any

What we offer

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• And more!