Contracts Coordinator

Aspen Neuroscience

1 day ago

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Maintain department contracts database of executed contracts.
Assist with preparation and processing of template documents – e.g., non-disclosure agreements, simple agreements amendments to extend timelines, etc. Depending on skill and aptitude, progress towards more complex template agreements such as consulting agreements, including negotiation with vendors.
Submit final agreements into the contracts management system to trigger final legal review and approval process.
Submit purchase order requisition for final contracts into to ensure approvals are completed and the purchase order set up
Assist team with tracking of contract term, PO funding, scope, changes needed, etc.
Assist team with capturing work flow processes in writing (e.g., how do you find out the remaining balance on a purchase order, etc)
Other duties and/or projects as assigned.

Requirements:

BA/BS in finance, accounting, legal, health sciences, or related degree. Experience in lieu of education is considered.
Expertise in Outlook and Excel.
Proficiency with standard office software applications (Word, PowerPoint)
Familiarity with LiveLink, SharePoint (Office 365), Ariba, Oracle and Concur desired.
1 year of relevant technical experience working with contracts strongly preferred.
1 year of relevant experience working in the pharmaceutical industry (including CROs) desired.
Strong written and oral communication skills.
Strong interpersonal skills.
Responsiveness to deadlines and detail-oriented.
Ability to prioritize among potentially competing tasks.
Ability to exercise good judgement in analyzing complex problems, resolving issues and making recommendations.
Ability to reliably work both independently and within a team matrix.

Contracts Coordinator · Aspen Neuroscience