Contracts Administrator

The Contracts Administrator is responsible for supporting the preparation, review, execution, and administration of a wide range of US and International commercial and operational agreements in support business objectives. This role partners cross-functionally with Legal, Procurement, Finance, Commercial, Clinical Operations, Compliance, and other internal stakeholders to facilitate efficient contract processing, maintain contract records, and support compliance with company policies and procedures. The Contracts Administrator plays a key role in ensuring timely contract execution and effective contract lifecycle management.

Responsibilities

• Prepare, review, process, and administer a variety of agreements, including confidentiality agreements, consulting agreements, vendor and service agreements, statements of work, master service agreements, and amendments.
• Coordinate contract routing, review, and approval workflows with internal stakeholders.
• Support contract execution activities and ensure all required documentation is complete and properly maintained.
• Maintain contract records, templates, amendments, renewals, and related documentation within the contract lifecycle management system.
• Monitor contract status, key dates, expiration timelines, and deliverables.
• Assist internal stakeholders with contract-related questions, documentation requests, and process guidance.
• Ensure contracts comply with company policies, procedures, and approval requirements.
• Escalate contractual issues or non-standard terms to Legal or management as appropriate.
• Assist with maintaining standard templates, clause libraries, and contract administration procedures.
• Support audits, inspections, and compliance-related activities involving contract documentation.
• Prepare reports and maintain accurate contract metrics and tracking information.
• Maintain confidentiality and handle sensitive information with professionalism and discretion.

• Bachelor’s degree required; paralegal certification preferred.
• Minimum of 3–5 years of experience in contract administration, procurement operations, legal operations, or related function, preferably within the biotechnology, pharmaceutical, healthcare, or life sciences industry.
• Experience supporting regulated environments preferred.

• Basic understanding of commercial contracting principles and contract terminology.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to work collaboratively across functions and interact effectively with internal stakeholders.
• Familiarity with contract lifecycle management systems and document management platforms preferred.
• Proficiency in Microsoft Office Suite and related business systems.
• Strong problem-solving skills and ability to exercise sound judgment.
• Ability to maintain confidentiality and professionalism in handling sensitive information.

• Collaboration and teamwork
• Attention to detail
• Organizational and administrative excellence
• Effective communication skills
• Accountability and reliability
• Adaptability and flexibility
• Customer-service orientation

EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”