Contractor-Operations-Hourly

LanceSoft Inc

🇺🇸 United States

On-site

6 months ago

$50 – $55 / hour

Outlook
Concur

6 months ago

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Calendar Management – Diligent, pro-active management of complex agenda and setting of meetings across all time zones • Schedule, track client meetings and support, including Board and Regulatory meetings • Domestic and International Travel arrangements, expense claims, expedited travel services • Coordinate and effectively manage Microsoft Teams video conferences and weekly team-wide calls • Preparation and coordination of departmental meetings, events, and Town Halls. • Creating, editing and preparing emails, organization charts and presentations. • Managing logistics/schedules for visitors and supporting senior executives during their visits. • Management of incoming and outgoing communications • Maintain and create e-mail distribution lists in Outlook • Completion of any reasonable projects or tasks, as requested by management. • The staff member will make use of several application systems including: o iValua/MyPortal– Supplies and IT Procurement. o MyIAM – Approve Identity & Access Rights to various platforms on behalf of Manager o Concur – Travel scheduling, expense reporting, and review of Manager’s direct reports expense submission for approval. o Outlook o Microsoft Office Suite Classification : Internal Administrative and Organizational Support • Manage scheduling and calendar management for executives. • Arrange travel arrangements, accommodations, and itineraries. • Prepare documents and presentations for board or client meetings. • Maintain records and ensure confidential files are organized. • Handle expense reports and budget tracking. • Communication and Relationship Management • Act as the first point of contact for internal and external stakeholders. • Draft and edit emails, letters, and correspondence with strong written communication skills. • Coordinate information flow between departments to maintain clarity and alignment. Project and Workflow Coordination • Oversee multiple projects simultaneously and track progress toward milestones. • Assist with event planning and team initiatives. • Improve workflow efficiency through organization and clear prioritization. These responsibilities require exceptional organizational skills, time management, and attention to detail—traits that transform a good assistant into a great one. Hard Skills • Proficiency in Microsoft Office (Outlook) and other productivity tools (iValua/MyPortal– Supplies/Concur and IT Procurement). • Experience with project management and expense reporting software. • Competence in calendar management, travel arrangements, and administrative support systems. Soft Skills • Strong written and verbal communication. • Adaptability under pressure and problem-solving mindset. • Collaboration with senior executives, team members, and clients. • High degree of organizational skills and time management.

Contractor-Operations-Hourly · LanceSoft Inc

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