Contract Coordinator – Personal Services Contract (PSK) Agreements

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Job Description:

Procurement & Contract Specialist 2 – Contract Coordinator – Personal Services Contract (PSK) Agreements 
Oregon Department of Transportation 
Support Services Division –Procurement Office 

Salem 

The role: 

This position is responsible for developing, reviewing and processing a wide range of agreements and contracts. From initial request through execution, in alignment with state and federal requirements and in support of ODOT’s mission and business partners. The primary focus will be the procurement of personal and professional services, including architect/engineering services and ORS 190 agreements, with additional opportunities to support goods, trade services and public improvement procurements as organizational needs arise.Apply today to join our team!

Work in an office environment with hybrid work options available. May require in office once a week for trial service and training depending on business needs and management discretion. Home office permanent work location is Salem, Oregon. Travel to and from permanent location is not paid time. Mileage and per diem is not reimbursed.

We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.

Before applying, visit ourapplicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through youremployee Workday profile.

A day in the life:

• Coordinate all phases of the contractor selection process in compliance with state and federal rules and policies.
• Modify contract terms, funding arrangements and policy interpretations during pre‑award and post‑award phases to ensure contractor and subcontractor compliance.
• Evaluate procurement needs and recommend appropriate solicitation methods, assessing associated risks, insurance requirements, compensation methods, and advertising formats.
• Prepare, issue and monitor solicitations including addenda and evaluate responses to ensure successful contractor selection.
• Plan and conduct pre-bid and pre‑proposal conferences. Interpret procurement regulations and address inquiries.
• Lead or support evaluation and negotiation committees, facilitating consensus in accordance with governing requirements.
• Assess and determine the validity of protests, contract terminations, and breach actions.
• Maintain accurate and timely updates in the OregonBuys (ORBUYS) system to track contracting activity.
• Manage schedule demands, maintain regular attendance, and adapt to shifting priorities while working primarily at a computer in office or home-office environments, with occasional travel and varied environments.
• Collaborate with internal and external partners, navigating sensitive situations with professionalism, negotiation skill and tact while working on high‑visibility projects.
• To request a copy of the position description, which includes all duties and working conditions, please emailODOTRecruitment@odot.oregon.gov.

What’s in it for you:

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more.Learn more about working at the Oregon Department of Transportation and thebenefits we offer.
• Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying. 
• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible,the salary range will increase by6.95%.
• Public Service Loan Forgiveness opportunity!

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Minimum qualifications:

Four (4) years procurement and contract experience related to the position. Two of the four years must have been at the professional-level such as developing and administering standard contracts, agreements, or solicitations. 

OR 

A bachelor’s degreeand one (1) year of professional-level procurement and contract experience related to the position. 

OR 

Any combination of experience and education equivalent tofour (4) years of procurement and contract experience related to the position. 

What we’d like to see:

If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience and education to help us decide who will move forward.

•  Understanding procurement policies and rules:Moderate knowledgeable about state and federal procurement laws and procurement frameworks and the ability to correctly apply them to daily work.

• Contract Writing Proficiency:Able to draft, review, and edit contracts and procurement documents with clarity, precision, and consistency. Produces work that is legally sound, free of ambiguity, and aligned with applicable laws, rules, and agency policies. Ensures contract language accurately reflects program needs, mitigates risk, and supports effective vendor performance and compliance. Shows strong attention to detail, logical organization, and the capacity to translate contract requirements into clear & actionable tasks and deliverables.
• Critical thinking & problem‑solving:Evaluate procurement issues, identifies risks, and recommends appropriate solutions. Can independently complete moderate complexity procurements and knows when to seek guidance for higher risk or unusual situations.
• Collaboration and communication:Cultivates collaborative partnerships and demonstrates dependable engagement throughout the procurement process. Can explain procurement requirements in an accessible waywith consultants, contractors, business partners, and stakeholders.
• Time management and organization:Manage multiple procurements at different stages, meet deadlines, and maintains accurate procurement files.
• Flexibility and responsiveness:Responds constructively to shifting circumstances and can pivot workflows or approaches without compromising quality.

How to apply:

• Complete the following required steps:
  • Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.
  • Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the“what we’d like to see” section above.
    • Your cover letter must be limited to no more than two (2) pages.
    • Please address your cover letter toJody Owens, Interim Procurement Operations Manager.
    • Generic cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities.
    • You must upload your cover letter in the ‘Resume/Cover Letter’ section of the application.
  • Complete questionnaire. Answer the checkbox-style questions before submitting your application.
• After you submit your application, please respond to the public records request authorization and gender identity questionnaire.This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.
• If you are a veteran or Oregon National Guard servicemember, you may receive preference. Thetask to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.

Need help?

• For questions, call 503-586-6863 or emailODOTRecruitmentNH@odot.oregon.gov

Additional information:

• We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension].
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.
• We may use this recruitment to fill multiple or future vacancies.
• We will conduct name-based criminal background checks on final candidates,not including current ODOT employees.All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
• You will be represented by the Service Employees International Union (SEIU).

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

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