Contract Administrator

Job Title:Contract Administrator – Industrial Projects
Location: Toronto, ON (50% Remote / 2 Days Onsite per Week)
Contract Duration: August/September 2026 – July 2027 (12 Months)
Work Arrangement: Hybrid (2 days onsite per week)
Pay Rate: C$48.00/hr – C$56/hr (T4/INC)

Key Responsibilities

• Manage and monitor contracts with equipment suppliers and vendors throughout project execution.
• Ensure supplier compliance with contractual requirements, milestones, and deliverables.
• Track vendor commitments, documentation, and project deliverables.
• Support equipment installation activities and pre-operational visits (VPO).
• Maintain contract records, documentation, correspondence, and change logs.
• Review and manage contract changes, variations, and scope adjustments.
• Monitor contractual issues, risks, delays, and non-conformances.
• Coordinate with project stakeholders to resolve supplier-related issues.
• Support claims management, notices, and contractual communications.
• Manage rechargeback/cost recovery activities related to supplier responsibilities.
• Prepare contract status reports and maintain accurate tracking documentation.

Required Qualifications

• 5+ years of experience incontract administration within industrial projects.
• Experience managing contracts involvingequipment suppliers, vendors, or OEMs.
• Strong understanding of contract compliance, deliverable tracking, and supplier obligations.
• Experience supporting industrial installation, commissioning, or construction projects.
• Experience with contract changes, change orders, and scope management.
• Strong documentation and organizational skills.
• Ability to work with engineering, procurement, construction, and supplier teams.
• Strong communication and stakeholder management skills.

Preferred Experience

• Experience within industries such as:
  • Mining
  • Metals/Aluminum
  • Manufacturing
  • Energy & Utilities
  • Heavy Industrial Construction
  • EPC Projects
• Experience with:
  • Equipment suppliers
  • Vendor inspections
  • Pre-commissioning activities (VPO)
  • Non-conformance management
  • Cost recovery/rechargeback processes

Technical Skills / Tools

Must Have:

• MS Excel (contract tracking, reporting)
• Contract documentation management
• Vendor/supplier management experience

Nice to Have:

• SharePoint
• SAP / ERP systems
• MS Project
• Primavera P6
• Contract lifecycle management tools