Construction Documentation & Records Coordinator

Are you looking for a role where you can help keep complex construction projects organized, compliant, and on track? Can you see yourself coordinating critical project documentation and records while supporting the successful delivery of major construction initiatives? If you answered yes, this may be the job for you.Apply today! Our Chalk River location is looking for aConstruction Documentation & Records Coordinator to provide administrative coordination and records management support for Construction Management activities. 

What you will be doing! 

• Coordinating the preparation, circulation, and filing of Construction documentation, including Construction Initiation Requests (CIRs), Construction Package Checklists (CPCs), Construction Readiness Reviews (CRRs), Construction Completion Assurance (CCA) documents, and Construction Turnover Records (CTORs).
• Maintaining construction documentation in approved repositories and supporting compliance with records retention and preservation requirements.
• Tracking administrative documentation status, including document location, required fields, signatures, links, attachments, and filing status, and communicating documentation status information to Construction Management.
• Scheduling and coordinating construction-related meetings required to support approved procedures, including meetings associated with construction documentation and records.
• Preparing, distributing, filing meeting minutes, and maintaining administrative action logs, based on direction from accountable meeting participants and in accordance with approved procedures.
• Coordinating document version control, document distribution, administrative tracking activities, and records filing in support of Project Teams, Contract Teams, and Construction personnel.
• Ensuring approved documentation is filed in theElectronic Record Documentation Management System (ERDMS) or other approved repositories in accordance with records-management standards.
• Maintaining Construction Packages as administrative records packages, including supporting documents, approved forms, links, and filing structures.
• Coordinating document handover, retention, and archiving activities at project, contract, or construction completion, in accordance with applicable records-management requirements.
• Examining construction documentation for the presence of required fields, signatures, attachments, links, and filing information in accordance with approved procedures.
• Coordinating documentation status updates and routing matters requiring technical review, readiness decisions, authorization, phase progression decisions, field execution direction, contractor management, or deliverable acceptance to the accountable personnel identified in approved procedures.
• Providing administrative coordination support for construction documentation, meeting records, action logs, and records filing in accordance with approved procedures.
• Maintaining project and contract documentation structures, folders, repositories, and tracking tools used to support Construction Management documentation processes.
• Supporting the establishment, organization, maintenance, and archival preparation of Construction Package structures in accordance with approved procedures and records management requirements.
• Providing administrative support to personnel in locating and retrieving construction documentation and records maintained within approved information-management systems.
• Participating in initiatives aimed at improving administrative efficiency, document-control practices, and records-management processes within Construction Management.
• Participating in reviews of documentation processes, forms, filing practices, and administrative workflows to support approved continuous improvement initiatives.
• Supporting implementation of approved process improvements affecting construction documentation, records management, and administrative coordination activities.
• Other duties as assigned by your manager.   
   

What we are looking for: 

• Education 
  • College diploma or university degree in Business Administration, Records Management, Information Management, Project Administration, Construction Administration, or a related discipline from an accredited institution.
• Experience  
  • Minimum 4 years of relevant experience in administrative coordination, document control, records management, project administration, or information management, preferably in a regulated, construction, engineering, nuclear, or procedurally driven environment
• Knowledge, Skills & Abilities
  • Strong knowledge of administrative coordination, document-control practices, and records-management principles.
  • Ability to coordinate, track, file, and retrieve construction documentation in approved repositories.
  • Strong attention to detail when reviewing documents for required administrative information, signatures, attachments, references, and filing requirements.
  • Proficiency with Microsoft Office applications and electronic document/records-management systems.
  • Ability to manage multiple documentation streams, action logs, meeting records, and filing requirements concurrently.
  • Effective written and verbal communication skills to support coordination with Construction Management, Project Teams, Contract Teams, and Records Management personnel.
  • Ability to work in a regulated and procedure-driven environment and route technical, readiness, authorization, and execution matters to the appropriate accountable personnel.
  • Sound organizational skills, discretion, and ability to manage sensitive or controlled information in accordance with applicable information-use requirements.
  • Familiarity with construction documentation processes, including construction initiation, construction package documentation, readiness review records, completion assurance records, turnover records, and Construction Package structures.
  • Working knowledge of records retention, preservation, filing, and document-control expectations in a regulated environment.
  • Familiarity with ERDMS/ATOM or equivalent electronic records repositories is an asset.
  • General awareness of construction project lifecycle terminology, construction documentation requirements, and construction package management processes.
  • Familiarity with construction records retention and information-management practices is considered an asset.
• Security Clearance Eligibility Required
  • Reliability Status with Site Access Security Clearance (SASC), which hasa minimum requirement of 3-5 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's “Standard on Security Screening” and the “Policy on Government Security.”  
     

Working Conditions:

• Working schedule: Five (5) days per week, seven and a half (7.5) hours per day for a thirty-seven and a half (37.5) hour work week.
• This position is part of theUSW4096 Unionand is governed by the terms and conditions outlined in theUSW4096 Collective Agreement. As a member of this bargaining unit, you’ll benefit from clear expectations around hours of work, wages, vacation, and other conditions that support a fair and consistent working environment.
• Occasional visits to construction sites, project areas, and facilities are required to support documentation coordination, records-management activities, project familiarization, participation in project or construction walkdowns, and the recording and communication of observations identified during field activities in accordance with approved procedures. 

Why CNL? 

Does the idea of working with a dynamic team across Canada to advance nuclear science and technology for aclean and secure worldexcite you? At CNL, we’re reinventing ourselves to be industry leaders—pioneering solutions to the problems that matter most.

From building the next generation ofclean nuclear and hydrogen energy technologies, to developingtargeted cancer treatments, to continuing our global leadership inenvironmental remediation—we are driven by impact, innovation, and purpose.

What We Offer: A Total Rewards Package

We believe in taking care of our people. Here’s what you can expect as part of our team: 

• Paid time off: vacation, sick, personal, and floater days
• Benefits effective Day One– no waiting period 
• Tuition support to help you keep learning and growing 
• Adefined-benefit pension plan or adefined-contribution pension plan, depending on your employee group, to support your long‑term financial security

Do Our Priorities Resonate with You? 

• Deliveringclean energyfor today and tomorrow 
• Restoring and protecting the environment 
• Contributing to thehealth of Canadians

If so, you’ll feel right at home at CNL! 

Location: Onsite 

Located in the heart of theOttawa Valley, our Chalk River site offers a beautiful natural setting withforests, lakes, and wildlife, right at your doorstep. Surrounded by welcoming communities such asDeep River, Petawawa, and Pembroke, you’ll have access to unparalleledoutdoor adventures and a fantasticwork-life balance.

Please note:This is afully on-site position based at our Chalk River Laboratory in Ontario.

Our Commitment to Equity, Diversity & Inclusion

At CNL, we are committed to fostering an environment that promotesequity, diversity, and inclusion. We celebrate and welcome employees, stakeholders, and partners of all backgrounds and identities. Click here toread all about it!

We are proud to uphold a workplace culture grounded in ourCore Values: 

• Respect
• Teamwork 
• Accountability 
• Safety 
• Integrity
• Excellence

These values drive our employment practices and ensure meaningfulcareer development opportunities and accommodations for all employees.

CNL is anequal opportunity employer. If you require accommodation during any phase of the hiring process, please let us know viajobs@cnl.ca. All requests will be handled with confidentiality.

CNL operates on sites located on the traditional lands, waterways and ceded and unceded territories of Indigenous peoples. CNL recognizes and affirms all First Nations, Métis communities and Inuit in this land we now know as Canada. We acknowledge, respect and seek to better understand Indigenous history, rights and title on the lands where we work and develop projects. We honour and respect the importance of the relationship between Indigenous peoples and their lands, waters and territories.