Conference Planner – 2027 First Nations Early Learning and Child Care Conference - Competition # 2026-100

Competition # 2026-100

Category: Contract 

Closing: Wednesday, November 4, 2026

Position Summary

AMC FNELCC invites proposals from qualified individuals, sole proprietors, businesses and teams to plan and manage its 2027 annual two-day conference for approximately 600 participants.

First Nations professionals and First Nations-owned and operated businesses are encouraged to apply. Preference will be given in accordance with AMC’s financial policy.

Key Responsibilities

The Conference Planning Coordinator will:

• Develop and manage the conference workplan, timelines, budget tracking and event schedule.
• Coordinate venue logistics, audiovisual services, suppliers, room layouts and signage.
• Develop and manage the workshop presenter call, review submissions and provide recommendations for FNELCC approval.
• Coordinate presenters, exhibitors, vendors, Elders, Knowledge Keepers and gathering spaces.
• Work with AMC and Indigenous Link on participant lists and registration logistics.
• Coordinate conference materials, staffing, volunteers and cultural programming.
• Manage on-site setup, conference delivery, teardown and issue resolution.
• Coordinate evaluations and submit final event records and a debrief within 10 business days.

Note: The venue is selected, Indigenous Link manages registration processing, and AMC retains final approval of programming, cultural protocols, purchases and suppliers.

Proposal Requirements

Submit a concise proposal (ideally no more than 10 pages, excluding résumés and references) including:

• Proponent information and applicable First Nations or Aboriginal business ownership details.
• Two or three comparable events and at least two references.
• Proposed workplan, coordination approach and risk management.
• Lead and team experience, availability and responsibilities.
• Fixed professional fee in Canadian dollars, payment milestones, expenses, taxes, assumptions and exclusions.
• Separate estimates for third-party event costs.

Submission Details

Email proposals to Human Resources Inbox - hr@manitobachiefs.com by Wednesday, November 4, 2026, using the subject line:

2027 FNELCC Conference Planner RFP

Key Dates:

 RFP issued [date] | Questions due [date] | Responses issued [date] | Selection and start [date]

Proposals must remain valid for 60 days. AMC reserves the right to seek clarification, check references, negotiate, reject proposals or cancel the process. Any award is subject to required approvals and a signed agreement.

We welcome proposals from qualified conference planners committed to delivering a well-organized, culturally respectful and engaging First Nations conference.

Interested applicants are invited to submit their cover letter identifying the position title and quote competition number applying for, qualifications, and resume, along with 3 professional reference listings (include a most recent employer reference) to:

Human Resources

Assembly of Manitoba Chiefs

14th Floor, 275 Portage Avenue, Winnipeg, Manitoba R3B 2B3

Quote Competition # 2026-100 in your application

For best results submit your application to BambooHR

https://manitobachiefs.com/about/job-opportunities/

We thank all who apply and advise that only those selected for further consideration will be contacted. No phone calls will be accepted.

Preference will be given to First Nations people. If successful, applicants will be asked to provide verification of citizenship documentation issued by a First Nation or government-issued documentation or affirmation from Inuit, Métis, or non-status Indigenous community with which they identify. Incomplete and late applications will not be considered.

Please visit our website at www.manitobachiefs.com