Center Administrative Asst

Schedule: Monday-Friday 8:30am - 4:30pm.

This position is responsible to greet and assist visitors; answer phones; provide administrative support in a variety of duties to Education, Family Support Services content areas, case management team and the entire operation of the center.  The Center Administrative Assistant is also responsible for collecting applications; computer input; maintain the waitlist and process enrollment applications.

Essential Functions/Key Responisibilites:

• Maintain a professional representation of the center by welcoming visitors with positive communication skills at all times.
• Provide administrative support in activities such as the preparation of reports, center updates, development and implementation of new forms, filing and center supply requests. 
• Assist in areas related to staff time and attendance system, training and supervision of center office volunteers, revision/distribution of HS Policy & Procedures. 
• Provide support to ALL Head Start center activities including, but not limited to; center committee meetings, trainings, coordination of parent meetings, home visits, and administration support to both Center Supervisors (Education and Case Management).
• The Center Administrative Assistant is responsible for computer input and processing of enrollment applications, documentation and submission of volunteer paperwork, recording children’s attendance and submitting daily meal counts, and initiating follow-up on children’s attendance. 
• Responsibilities also include contacting substitutes for classroom coverage as needed, tracking and reporting on transportation ridership.
•  Maintain the parent and staff boards up to date with current information. Support school readiness and parent engagement activities.
• Support school readiness activities and parent engagement.
• Other duties as assigned based on program needs.

Qualifications

• Associate or higher degree in Business Administration or related field(or in progress/equivalent experience), plus 1+ years of experience preferred in relevant position (5 additional years of experience may be substituted for education requirement). 
• Must possess excellent verbal and written communication skills.
• Computer proficiency is required. Must have ability to work a flexible schedule, if needed, and multi-task in a high paced, professional, team-oriented environment.
• Must have use of a car/means of transportation and valid Driver’s License.
• Flexible schedule is required to meet the needs of our children and families; including some evenings/weekends.
• Ability to read, write, and express oneself in English required. 
• Bilingual (English/Spanish) desirable. 
• CPR and First Aid certificate preferred or ability to maintain CPR/ FA within 30 days of hire.
• Show documented proof of current physical exam, negative TB test and proof of MMR immunity.  (Hepatitis B immunity is advisable). 
• Must have a suitable CORI, SORI & DCF background check on file prior to employment.  
• ​ Must have a suitable fingerprint check completed within the first thirty (30) days of employment.

Other:

Supervisory Responsibility: None.

Travel:  Required for meetings, training, and off-site events.

Physical Demands:This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing all day. The employee must frequently lift and/or move items over 50 pounds.

Work Environment: This job operates in a professional office environment and uses standard office equipment, such as computers, phones, photocopiers, filing cabinets and fax machines.