Administrative Assistant/ Receptionist - HR

JOB DESCRIPTION

TITLE: ADMINISTRATIVE ASSISTANT/RECEPTIONIST – HUMAN RESOURCES

DEFINITION: Under the supervision of the Director of Human Resources, is responsible for administrative support to the HR department.  

QUALIFICATIONS: 

       Education and Experience:

●      High school or college or the equivalent work experience and education.

●      Two years’ professional administrative assistant experience required.

Required Skills/Abilities:

●      Proficient in Microsoft Word, Excel, PowerPoint, and working knowledge of HRIS (preference)

●      Knowledge of general office procedures.

●      Excellent organizational skills and attention to detail.

●      Extensive knowledge of office management systems and procedures.

●      Ability to operate general office equipment.

●      Excellent written and verbal communication skills.

●      Ability to type 60 words a minute.

●      Ability to maintain confidential information.

DUTIES AND FUNCTIONS:

a.           Provides administrative support to the Director of Human Resources and HR staff as assigned.

b.            Receives, date stamps and distributes incoming mail and inter‑office material; routes outgoing mail and inter‑office communications appropriately; photocopy/scans documents as needed.

c.            Prepares routine correspondence; drafts, correspondence, memos, job descriptions, job opening announcements, etc. 

d.           Greets visitors to the department and answers department's phones in a pleasant, courteous and professional manner. Uses tact, judgment, and discretion in answering questions. 

e.            Orders flowers/fruit baskets for employees as needed.

f.             Assist with scheduling interviews for selected applicants – telephone screens for basic requirements – salary, availability of car, willingness to relocate (if appropriate) etc.

g.           Create and update personnel files.

h.           Responsible for security/photo ID badge process: issue and termination of access.

i.             Assist with background checks, credential verification and pre-employment screening. Completes driver’s license check for appropriate employees at annual evaluation.

j.             Performs online transcript requests and professional license checks.

k.           Maintains all HR i-net pages and ensures information is current.

l.             Provides administrative support as needed for HR meetings & training. 

m.         Performs basic mathematical calculations as appropriate. 

n.           Creates forms and templates as needed.

o.           Other general administrative duties as assigned.

  CONSUMERS:

●      Applicants and other contacts in/out of PCA.

●      PCA staff needing human resources information or assistance.                                                                                                             

Salary -$41,192.55-$47,685.53