Buyer (4982)

YMCA OF METROPOLITAN LOS ANGELES

The LA Y is the Center for Community Well-Being in Los Angeles, committed to building stronger communities by providing equitable programs and services to empower all. We are focused on fighting food insecurity, providing equity in education, making sure every child has the opportunity to experience the joy of sports, ensuring kids and teens have a safe place to grow, learn and live a healthy lifestyle. The LA Y’s health and wellness initiatives offer medical and mental health resources to ensure everyone has access to basic health needs. Our mission is to provide services and resources that contribute to the well-being of our community. The LA Y operates 29 Centers and over 200 program sites across LA County.

POSITION SUMMARY

Under the general supervision of a Senior Accountant, the Buyer is responsible to coordinate purchasing good and services and other general needs of the association. Their duties include negotiating deals with suppliers, researching possible item selections, managing and taking inventory of current product catalog.

ESSENTIAL FUNCTIONS

1. Reviews and processes purchasing requests such as purchase requisitions and small purchase orders for goods or services to ensure compliance with the association’s purchasing procedures, the state procurement code, and user requirements.

2. Provides liaison services between vendors and centers for order status, procurement procedures, and problem resolution.

3. Researches sources of supply and advises on cost effective alternatives.

4. Assists in bid openings for competitive solicitations such as requests for quotes, bids, and proposals.

5. Maintains data information, files, reports, price lists on assigned commodities; negotiates prices and terms.

6. Maintains records in accordance with established policies and procedures and audit guidelines.

7. May expedite shipping and deliveries, maintain inventories, and monitor usage inconsistencies, price changes, and vendor back orders.

8. Monitor usage inconsistencies, price changes, and vendor back orders.

9. Validates, reconciles, and processes receiving reports, vendor invoices, and other payment documents.

10. May lead, guide, and train staff as appropriate to the area of operation.

Additional Responsibilities

1. Attend staff meetings and trainings as required.

2. Uphold YMCA policies for safety, supervision, mandated reporting and risk management.

3. Demonstrate the Six Pillars of Character (Trustworthiness, Citizenship, Respect, Responsibility, Caring, Fairness) as well as the YMCA Core Values of caring, respect, honesty and responsibility in all dealings with members, guests, volunteers and fellow staff.

4. Demonstrate competencies in and willingness to develop in the Cause Driven Leadership areas of mission advancement, collaboration, operational effectiveness and personal growth.

5. All other duties as assigned by your supervisor.

YMCA LEADERSHIP COMPETENCIES

The Y’s Leadership Competency Model is comprised of 18 leadership competencies (leadership knowledge, skills, and behaviors required for success in the Y), organized by the four disciplines of cause-driven leadership:

• Mission Advancement- advancing the Y’s promise to strengthen community Competencies include: Values, Community, Volunteerism, Philanthropy

• Collaboration- working with, understanding and developing others

  • Competencies Include: Inclusion, Relationships, Influence, Communication, Developing Others

• Operational Effectiveness: ensuring relevance, effectiveness, and sustainability

  • Competencies include: Decision Making, Innovation, Project Management, Finance, Quality Result

• Personal Growth- developing continually to adapt to new challenges

  • Competencies include: Self Development, Change Capacity, Emotional Maturity, Functional Expertise

While all competencies are significant the following are critical to success in this position: 

• Values

• Communication 

• Quality Results 

• Emotional Maturity

Qualifications

MINIMUM QUALIFICATIONS

• EDUCATION: High school Diploma

• RELATED EXPERIENCE: 2 years working in purchasing or procurement, preferred

• SPECIALIZED SKILLS: Strong interpersonal and communication skills. Ability to work effectively with multiple centers and individuals. Proficient in Microsoft Office Programs, data entry, and word processing skills 

WORK ENVIRONMENT/MINIMUM PHYSICAL REQUIREMENTS

• Must have the physical, visual, and auditory ability to perform the essential functions of the job with or without reasonable accommodations.

KNOWLEDGE, SKILLS and ABILITIES

• Strong analytical and problem solving skills with ability to multi-task

• Ability to effectively prioritize tasks/problems quickly and manage multiple requests/expectations

• Ability to be highly proactive, organized and attentive to detail

• Ability to work well with a team and independently with limited supervision

• Ability to exercise discretion with sensitive information

Req# 4982