Buyer 1

The Buyer I will work in a very busy team-oriented environment.

JOB DUTIES

1. Performs a range of expediting responsibilities such as reviewing purchase order expected receipt reports to ensure timely delivery of materials and supplies; interfaces with vendors on past due deliveries and provides information to internal customers related to delivery dates and back orders; collects, inputs, maintains and reports purchase information, including revised delivery dates, using an automated procurement and financial system and other software applications.

2. Processes non-bid purchases of materials, supplies, equipment, non-professional, and minor construction services, in accordance with specifications and scopes of work to support operations. Contacts suppliers, negotiates pricing and terms and conditions, and issues purchase orders.

3. Investigates and corrects purchasing and invoicing discrepancies within the automated procurement and financial system.

4. Maintains and/or assists in the maintenance of purchase order files and records.

5. Performs other related Buyer job duties as required.

Education and Experience:

Bachelor’s degree from an accredited college or university in a related field and two years relevant experience; or four years in an applicable MWD classification in a related field.

Required Knowledge of:

Public purchasing policies and procedures; basic negotiation practices; and current office technology and equipment.

Required Skills and Abilities to:

Use word processing, spreadsheets, automated procurement systems; perform mathematical calculations; problem solve; prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work in a team environment; operate standard office equipment including computers and supporting applications; exercise sound judgment within established guidelines; research discrepancies and make sound determinations regarding their resolution; and prepare clear, concise and highly accurate records; and operate current office equipment including computers and supporting applications.

Experience Qualifications:

• Education and Experience : Bachelor’s degree from an accredited college or university in a related field and two years relevant experience; or four years in an applicable classification in a related field.
• General Required Knowledge of: Public purchasing policies and procedures; basic negotiation practices; and current office technology and equipment.

• Qualifications & Experience in the following:
• someone who has a minimum of 2 years of experience and bachelor’s degree from an accredited university .
• Draft and execute contracts, including standard POs, Blanket Agreements and Master Contracts, for materials, supplies, equipment, and services, including public works projects
• Negotiate pricing, terms, and conditions
• Source materials, supplies, and equipment for warehouse inventory replenishment per specifications
• Verify completeness and maintain contract documents and records for audit compliance
• Monitor purchase order ETAs, coordinate timely delivery, expedite, and resolve exceptions
• Analyze bid documents for accuracy, clarity, and completeness
• Create and maintain records throughout the bid process for audit review

• Personable, Team Player, Flexible, Multitask and handles pressure well.
• Detail orient, Organized, Strong Written and Verbal Communication skills a must.

• Free Healthcare Insurance
• 401(k) Retirement Plan
• Free Life Insurance
• Sick Time Off

• Mentorship Program
• Certifications

• Referrals
• Family and Wellness benefits
• Continuous Growth and Career Development