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Business Operations and Procurement Program Manager
TEC Group Inc.
- 🇺🇸 United States
- On-site
- Manager or above
- 16 hours ago
- AI
- Excel
- PowerPoint
- Ariba
- Coupa
- SAP
- Oracle
- ServiceNow
- PMP
- Risk Management
- Change Management
16 hours ago
Telework
Job Summary
The Business Operations and Procurement Program Manager is responsible for managing the end-to-end procurement, vendor onboarding, application governance, and financial operations processes for a business unit within a large enterprise organization. This role supports a specific Vice President and serves as the primary coordinator between business stakeholders and corporate governance functions to ensure hardware, software, and service acquisitions comply with enterprise policies and regulatory requirements.
The ideal candidate has experience supporting organizations with 50,000+ employees and is highly skilled in navigating complex approval processes involving Finance, Legal, Procurement, Enterprise Architecture, Information Security, Information Governance, Privacy, and Trade Compliance teams. This individual will manage purchase orders, contract renewals, vendor onboarding, invoice approvals, budget tracking, and enterprise application onboarding activities while ensuring adherence to corporate governance standards and service-level expectations.
This position requires exceptional organizational skills, financial acumen, attention to detail, stakeholder management, and the ability to drive initiatives through a highly matrixed enterprise environment.
Key Responsibilities
Procurement and Vendor Management
- Manage procurement activities for software, hardware, SaaS platforms, consulting services, and support agreements.
- Coordinate new vendor onboarding activities and supplier qualification requirements.
- Partner with Procurement, Finance, Legal, and business stakeholders to facilitate contract execution and purchase approvals.
- Manage purchase order creation, maintenance, renewals, closures, and change requests.
- Track vendor performance, contract milestones, and renewal schedules.
- Ensure supplier documentation and compliance requirements are completed in accordance with corporate policies.
- Coordinate supplier risk assessments and governance reviews.
- Maintain and administer the business unit budget tracker.
- Monitor spending against approved budgets and provide financial status reporting.
- Ensure invoices are received, reviewed, approved, and submitted for payment within established timelines.
- Reconcile invoices against purchase orders, contracts, and statements of work.
- Track committed versus actual spend and identify budget variances.
- Support annual planning, forecasting, and operational budgeting activities.
- Generate procurement and financial reporting for leadership.
- Serve as the business owner coordinator for enterprise technology onboarding and compliance activities.
- Coordinate approvals and submissions through governance organizations including:
- Strategic Portfolio Management (SPM)
- Cybersecurity Evaluation (CE)
- AI Governance Assessment
- Supplier Anti-Corruption Evaluation
- Procurement Supplier Onboarding
- Data Privacy Impact Assessment (DPIA)
- Information Governance Assessment (IGA)
- Global Trade Compliance
- Open-Source Review BoardWeb Application Platform Review (WAPR)
- Application Review Board (ARB)
- Enterprise Architecture Reviews
- Information Security Reviews
- Legal and Privacy Reviews
- Act as the central point of contact across multiple corporate organizations.
- Drive projects through a multi-step approval process spanning numerous stakeholder groups.
- Facilitate meetings, status reviews, action-item tracking, and executive reporting.
- Monitor approval cycles and proactively remove roadblocks.
- Maintain compliance documentation and audit-ready records.
- Develop process documentation, workflows, and operating procedures.
- Serve as the primary operational liaison supporting a specific Vice President and leadership team.
- Manage requests associated with application onboarding, compliance reviews, procurement approvals, and vendor engagements.
- Provide consulting and guidance to business stakeholders regarding enterprise governance processes.
- Support strategic initiatives requiring acquisition of technology products and services.
- Bachelor's degree in Business Administration, Finance, Operations, Information Systems, Supply Chain, or related discipline, or equivalent experience.
- 5+ years of experience managing procurement, contract administration, vendor onboarding, or business operations within a large enterprise environment.
- Experience supporting organizations with 50,000+ employees.
- Experience managing software, hardware, SaaS, consulting, and professional services purchases.
- Experience coordinating cross-functional reviews involving Finance, Procurement, Legal, Security, and Compliance organizations.
- Strong understanding of purchase orders, contract renewals, invoicing, budgeting, and financial controls.
- Excellent project management and stakeholder management skills.
- Strong verbal and written communication abilities.
- Advanced Microsoft Excel, PowerPoint, and reporting skills.
- Experience working within highly regulated corporate environments.
- Experience with enterprise procurement platforms such as Ariba, Coupa, SAP, Oracle, ServiceNow, or similar systems.
- Experience supporting enterprise application onboarding initiatives.
- Familiarity with cybersecurity, privacy, information governance, and trade compliance approval processes.
- Knowledge of software licensing, SaaS agreements, and technology procurement practices.
- Project Management Professional (PMP), Certified Purchasing Professional, or related certification preferred.
- Procurement Management
- Contract Administration
- Vendor Management
- Financial Planning and Budget Tracking
- Purchase Order Management
- Invoice Processing and Approval
- Stakeholder Management
- Enterprise Governance
- Compliance Management
- Program Coordination
- Risk Management
- Executive Communications
- Process Improvement
- Cross-Functional Leadership
- Organizational Change Management
The successful candidate will:
- Maintain accurate budget and procurement records.
- Ensure timely renewal of contracts and purchase orders.
- Drive vendor onboarding activities to completion.
- Meet invoice approval and payment deadlines.
- Successfully coordinate application onboarding and compliance activities.
- Reduce delays in procurement and governance approval cycles.
- Provide proactive operational support to business unit leadership.
- Serve as a trusted advisor for procurement, vendor, and compliance-related initiatives.
Business Operations and Procurement Program Manager · TEC Group Inc.