Business Operation Specialist II

Job Summary:The Business Operation Specialist is a mid-level position that will work under the direction the Financial Controller and will be involved with activities required for developing and maintaining contracts or subcontracts for various products and services from proposal development through product/service delivery and then final closeout of the contract. This person will have the skills to conduct proposal preparation, contract negotiation, contract administration, and customer contact activities. This person will provide for the proper contract fulfillment in accordance with company policies, legal requirements, and customer specifications. The Business Operations Specialist will have the ability to interpret terms and conditions of a contract as well as monitoring performance against contract requirements and obligations.

Responsibilities and Tasks: 

• Under direction of the Financial Controller, will apply the skills to maintain contracts/subcontracts for various products and services from proposal development through product/service delivery and final closeout of the contract.
• Participates in proposal preparation, contract negotiation, contract administration, and customer contact activities to ensure proper contract fulfillment in accordance with company policies, legal requirements, and customer specifications.
• The Business Operation specialist, as part of the business team, during contract negotiations with the customer will advise management of contractual rights and obligations and then recommend actions to mitigate contract risk.
• During contract performance, the Business Ops Specialist will interpret terms and conditions and monitor the performance against contract requirements and obligations.
• As part of the proposal preparation process, the Business Ops Specialist will examine estimates of material, equipment services, production costs, performance requirements, and delivery schedules for accuracy, completeness and ensures that it meets the requirements of government regulations.
• Essential functions include, but not limited to, producing contractual correspondence, narratives for contract changes, conducting contract negotiations, contractual interpretation of order requirements and agreements, billing support, upkeep of assigned contract files and track all internal/external contractual obligations.
• Other related duties as assigned by supervisor, such as:
  • Invoicing
  • Cash receipts
  • Month end closing
  • Manage incoming RFQs
  • Manage procurement history
  • Manage New Orders 

 Education, Experience, License, or Certification:    

• Associate degree is required. Bachelor’s degree is preferred. Business Administration degree is preferred.
• 1-5 years of functional experience (using skill set)
• 1-5 years of industry experience
• Experience with and understanding international contracting including compliance with ITAR and EAR is preferred.
• Experience in dealing with Government Contract requirements to both the US Government as a Prime and as the subcontractor to the Prime is preferred.  

Skills and Abilities:         

• Strong and effective oral and written communications skills, including ability to prepare and deliver information concisely orally and in writing. Proven ability to write and edit business material. A writing sample may be required.
• Strong and effective analytical skills and the ability to identify and evaluate business risks.
• Knowledge of and experience with Government Contracting is preferred.
• Knowledge of and experience with Contract Terms and Conditions (FAR & DFAR) is preferred.
• Negotiation skills.
• Team Player with good interpersonal skills.
• Ability to work independently when needed.
• Financial understanding of rate structures and pricing strategies.
• Ability to foster and maintain solid relationships with customers and suppliers.
• Extensive organization and time management skills.
• Must have the ability to prioritized work in dynamic environment.
• Must be proficient with MS Word and Excel.
• Knowledge of PowerPoint, Project and Access is highly desirable.

Candidate must be a US person.

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