Business and Personal Finance Coordinator (Part-Time, ~20 hrs/week)

Location: Santa Barbara, California (Hybrid)

We are a home health care business seeking an experienced, hands-on finance professional to help organize and coordinate our business and household finances on a part-time basis (approximately 20 hours per week).
This role is ideal for someone who enjoys being the “financial quarterback” rather than a back-office bookkeeper—someone who can connect the dots between accounting, tax, banking, and personal planning, and make sure nothing falls through the cracks. The work includes “CFO-level” insight and coordination, without being a C suite title.

What You’ll Do

1. Coordinate tax and accounting activities
   •    Work with our CPA and tax preparer to ensure organized, complete, and timely tax documentation.
   •    Partner with our CFO and review financial reporting.
   •    Maintain an organized system for key financial records and deadlines.
   2. Oversee accounts payable and cash disbursements
   •    Review and strengthen accounts-payable processes and vendor records.
   •    Improve visibility into upcoming payments and cash requirements.
   •    Help ensure appropriate controls around payments and approvals.
   3. Provide “CFO-level” insight on the business
   •    Track cash flow and help with basic forecasting and budgeting.
   •    Flag issues, trends, and opportunities for the business owner.
   •    Help create a consistent financial calendar (reconciliations, reporting, tax estimates, payroll, major payments).
   4. Support personal financial planning
   •    Provide household cash-flow visibility and simple projections.
   •    Help set reserve and liquidity targets.
   •    Coordinate with tax, investment, insurance, or estate-planning professionals (you are not expected to manage investments directly).
   5. Act as the financial “quarterback”
   •    Serve as the central point of contact among the CPA, tax preparer, accounting/bookkeeping resources, bank, and other advisors.
   •    Translate between technical finance/tax language and practical decisions for the owner.
   •    Make sure responsibilities are clear and that key tasks and deadlines are not missed.

Who You Are

•    5+ years of experience in finance, accounting, or related roles (e.g., controller, finance manager, FP&A, or similar).
•    Comfortable working with small-business financials; experience with service businesses or healthcare is a plus.
•    Strong understanding of basic accounting, cash flow, budgeting, and tax coordination (you do not need to be a CPA, but you must be able to work effectively with one).
•    Highly organized, proactive, and detail-oriented; able to create structure and follow through without constant supervision.
•    Able to explain financial concepts clearly to a non-financial owner.
•    High integrity and discretion in handling confidential financial information.
Role Details
•    Schedule: Part-time, approximately 20 hours per week (flexibility on days/times).
•    Employment type: Part-time W 2.
•    Location: Santa Barbara, California; hybrid (mix of in-person and remote).
Compensation
•    $50–$70 per hour DOE (dependent on experience).
Compensation will reflect:
•    Depth of experience (controller/CFO-lite vs. strong finance manager).
•    Industry experience and complexity of prior roles.
•    Level of strategic vs. purely operational support.

If interested, please send your resume and a brief note on your relevant experience coordinating small-business and personal finances.