BOI Coordinator

Job Description: Administrative Support Specialist – Business Transformation & Fleet Services

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Administrative Support Specialist to provide administrative and logistical support for Business Optimization, Innovation, Business Transformation, and Fleet Services functions. The ideal candidate will be a self-starter with proven administrative experience, strong organizational skills, and the ability to manage multiple priorities in a fast-paced professional environment.

This role will support business transformation workshops, meetings, schedules, and events while maintaining fleet services documentation, records, and filing processes. The successful candidate must be able to work independently, exercise sound judgment, maintain confidentiality, and deliver accurate work within tight deadlines.

Key Responsibilities

• Business Transformation Support (50%)

  • Provide administrative and logistical support for business transformation activities, workshops, meetings, and other events.

  • Coordinate schedules, meeting arrangements, materials, and related activities.

  • Prepare, organize, and distribute reports, letters, spreadsheets, presentations, and other business documents.

  • Gather, compile, track, tabulate, and organize information to support business operations and process improvement initiatives.

  • Coordinate administrative activities and assist with project-related tasks as needed.

• Fleet Services Documentation & Records Management (40%)

  • Maintain, coordinate, scan, file, and organize fleet services records and documentation.

  • Support document management processes and ensure records are accurate, complete, and accessible.

  • Maintain spreadsheets, databases, and tracking logs to support fleet services operations.

  • Handle sensitive and confidential information with discretion.

  • Ensure administrative documentation is properly maintained in accordance with established procedures.

• Additional Administrative Support (10%)

  • Perform general administrative duties and provide operational support to the assigned business unit.

  • Assist with special projects, reporting, and process-related activities as assigned.

  • Support the team in meeting deadlines and maintaining efficient administrative operations.

Required Qualifications

• High school diploma required;GED will not be accepted.

• Minimum of five years of related administrative experience.

• Proven experience providing administrative support in a professional business environment.

• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.

• Experience working with databases, spreadsheets, reports, and presentation materials.

• Strong organizational, planning, coordination, and time-management skills.

• Excellent written and verbal communication and interpersonal skills.

• Ability to work effectively with employees and stakeholders at all organizational levels.

• Strong attention to detail and the ability to exercise sound judgment in daily tasks.

• Ability to manage multiple assignments and time-sensitive projects in a fast-paced, changing environment.

• Demonstrated ability to maintain confidentiality and handle sensitive information appropriately.

• Ability to work independently while contributing effectively as part of a team.

Preferred Qualifications

• Experience supporting business transformation, business optimization, innovation, or fleet services functions.

• Experience coordinating workshops, meetings, events, and business schedules.

• Familiarity with document management, records retention, scanning, filing, and data tracking processes.

• Experience supporting project administration or operational processes.